Executive Assistant/Office Manager - Boutique Investment Firm - San Francisco (Onsite)
About The Position
Our client, a boutique San Francisco-based investment firm, is seeking an exceptional Executive Assistant/Office Manager to support its CEO and senior leadership team. This is a highly visible, high-impact role that blends executive support, workplace management, and strategic project coordination. You'll serve as a trusted partner to leadership, help drive key initiatives across the business, and create a seamless office experience for a tight-knit, high-performing team. This is an amazing opportunity to make a meaningful impact across the organization and is ideal for someone who thrives in entrepreneurial environment!
Requirements
- 3+ years of experience as an Executive Assistant in finance or high-growth tech startups
- Outstanding organizational skills with exceptional attention to detail
- A proactive, resourceful self-starter who anticipates needs before they arise
- Responsive nature
- Strong communication skills and confidence interacting with senior executives and external stakeholders
- Excellent judgment, discretion, and professionalism
- Someone who enjoys building systems, solving problems, and creating order in a dynamic environment
Nice To Haves
- Previous c-level, founder, and/or managing director support highly preferred
Responsibilities
- Manage complex calendars, travel, meetings, and priorities for the CEO and senior leadership
- Coordinate leadership meetings, off-sites, and strategic planning sessions
- Serve as a polished point of contact for investors, business partners, and internal stakeholders
- Handle highly confidential information with professionalism and discretion
- Own office operations, including facilities, vendors, supplies, and workplace experience for their small office
- Manage office budgets, expenses, invoices, and vendor relationships
- Coordinate new hire onboarding, workspace setup, and office logistics
- Plan team events, off-sites, and company gatherings
- Partner cross-functionally on special projects spanning operations, investor relations, and executive initiatives
- Improve internal processes and help keep high-priority projects moving forward
Benefits
- OT
- bonus
- benefits
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
No Education Listed
