G/FORE Executive Assistant & Office Manager

Peter Millar•Raleigh, NC

23h•Onsite

About The Position

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. ABOUT G/FORE: Born in Los Angeles but bred with a global perspective, G/FORE was conceptualized with a passion for modern design combined with a love of golf. Distinguished by our attention to detail, sophisticated ease, playful nature, youthful energy and sense of humor. We consistently strive to make a powerful and colourful impact on our favourite game. We take inspiration from art, architecture, modern design, and colourful narratives. Our intent is to disrupt the industry without being disrespectful to the sport and its rich traditions. This blended position provides executive support to the G/FORE Leadership Team while overseeing day-to-day office operations for the G/FORE Raleigh headquarters. The role primary responsibilities are to serve as the central point of contact for executive assistant and office management needs, including maintenance, mail, supplies, event coordination, and general errands.

Requirements

Should have excellent organizational skills
Proficiency with MS Office
Should have good written and verbal communication and interpersonal skills
Should possess the capability of following orders and completing the same in the assigned time
Ability to efficiently coordinate workings with internal workers of the company
Ability to efficiently manage time and meet all deadlines
Must be flexible as challenges present themselves
Bachelor’s or Associate’s degree, or equivalent, in any related field of study from an accredited institution
5+ years of experience in an administrative role

Nice To Haves

Experience using Blue Cherry, a plus

Responsibilities

Arranges corporate travel and meetings by developing itineraries and agendas; booking other transportation; arranging lodging and meeting accommodations
Handles day to day calendar management
Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans
Ability to communicate with c-suite level and high-profile individuals and have strong level of confidentiality and discretion
Handle confidential and sensitive information with care
Helps to prepare presentations as needed
Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries
Maintains security by following procedures; issuing visitor badges
Documents and properly distributes all incoming mail and packages
Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs
Organize completed employee orders/coordinate transfer to Raleigh/checking in and out of storage cabinets
Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work stations.
Manage general facility maintenance needs and serve as point person for overseeing vendors for housekeeping of office facilities
Assist with event coordination for company outings, parties, meals, and events
Partner with HR to maintain office policies as necessary
Supervises the maintenance of office equipment, including copier, fax machine, etc.
Manage relationships with vendors and service providers ensuring all deadlines and invoices are handled appropriately
Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans
Work with donations of product with various charities