Executive Assistant / Office Manager

Parking Management Company•Nashville, TN

23h•Onsite

About The Position

The Executive Assistant / Office Manager plays a key role in supporting the corporate office’s leadership team and ensuring efficient daily operations. This individual will provide high-level administrative support to the COO and President of the Hospitality Division while overseeing office logistics, communication flow, and general operations for the corporate office. The ideal candidate is highly organized, proactive, and thrives in a fast-paced, service-oriented environment.

Requirements

Bachelor’s degree preferred or equivalent relevant experience
3+ years of experience as an Executive Assistant, Office Manager, or similar role
Strong organizational and time-management skills
Excellent written and verbal communication abilities
High level of professionalism, discretion, and attention to detail
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general tech savviness
Ability to work independently and anticipate needs in a dynamic environment

Responsibilities

Serve as primary administrative support to the COO and President, Hospitality Division
Manage calendars, coordinate meetings, and schedule travel arrangements
Prepare correspondence, reports, presentations, and meeting materials
Handle confidential information with professionalism and discretion
Act as point of contact for internal and external communications
Oversee day-to-day office operations, including supply management, vendor coordination, and facility needs
Assist with company events, meetings, and hospitality initiatives
Ensure office policies and procedures are implemented and maintained
Collaborate cross-functionally with HR, Finance, and Operations teams
May support other members of the Executive Committee as needed