Executive Assistant / Office Manager to Founding Partner
About The Position
Aria Development Group is a respected real estate development and investment firm known for creativity, integrity, entrepreneurial spirit, and passion for building distinctive projects in great cities. We are seeking a polished, proactive Executive Assistant / Office Manager to support the firm’s Founding Partner in New York City. This is a high-trust, highly visible role for someone who is organized, discreet, resourceful, warm, and excited to be at the center of a dynamic and growing firm. The ideal candidate is bright, detail-oriented, socially polished, and comfortable helping a busy principal, team, office, and brand stay organized and moving forward. This is an excellent opportunity for someone with 2–6 years of relevant experience who wants to grow with a successful entrepreneurial company. We are also open to an exceptional junior candidate with strong judgment, energy, and a willingness to learn. The role is approximately 80% business support and 20% personal assistance. The primary focus is supporting the Founding Partner’s professional schedule, business priorities, office needs, team coordination, travel, presentations, meetings, and follow-through, while also helping with select personal, family, social, health, artistic, and nonprofit commitments that help maintain balance and organization. In addition to the core real estate and office support responsibilities, the role offers some exposure to a unique set of founder-led civic, nonprofit, cultural, and creative initiatives. These may include arts recordings, podcasts, public thought leadership and civic writing, events, philanthropy, and Sephardi House, a Sephardic Jewish fellowship founded by the Founding Partner. For the right candidate, this adds an inspiring dimension to the role while keeping the primary focus on executive support, office management, and business organization.
Requirements
- 2–6 years of relevant executive assistant, administrative, office management, or related experience preferred
- Polished, discreet, warm, and professional
- Highly organized with excellent follow-through and attention to detail
- Proactive, resourceful, and comfortable taking initiative
- Strong judgment and ability to handle confidential information with care
- Comfortable in a fast-moving entrepreneurial environment
- Strong with calendar management, Microsoft Office, PowerPoint, Word, Outlook/Gmail, and basic Excel
- Flexible and hands-on — comfortable with both important projects and day-to-day administrative tasks
Nice To Haves
- Bachelor’s degree preferred, but not required for an exceptional candidate
- Good visual taste and comfort with presentations, social media, Canva, websites, or brand-related projects is a plus
- Interest in real estate, cities, design, civic life, nonprofits, arts, culture, or public-facing work is a plus
- Interested in growing with the firm over time
Responsibilities
- Proactively manage the Founding Partner’s calendar, meetings, calls, priorities, and follow-ups
- Coordinate domestic and international travel, including itineraries, hotels, transportation, and meeting logistics
- Prepare and polish presentations, meeting materials, documents, and client-facing materials
- Assist with scheduling, correspondence, and follow-up with investors, partners, consultants, nonprofit leaders, civic contacts, arts organizations, and other valued relationships
- Help coordinate social media, website, PR, events, and brand-related projects as needed
- Welcome guests and help create a warm, professional office environment
- Manage office needs including supplies, mail, packages, catering, conference rooms, light IT coordination, and kitchen/snack areas
- Handle administrative tasks including printing, scanning, filing, signatures, notarizations, shipping, and messenger services
- Maintain to-do lists, organize documents, and help keep important priorities moving
- Provide occasional personal assistance with travel, family, gifts, artistic, nonprofit, social, health, and personal scheduling needs
- Support the broader team with meeting preparation, office coordination, and general administrative needs
Benefits
- 15 days PTO
- 401(k) with matching
- Company pays 75% of the base medical, dental, and vision plans
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
