Executive Assistant/ Office Engineer Assistant

Parsons • Los Angeles, CA

10d • Hybrid

About The Position

Parsons is looking for an amazingly talented Executive Assistant/ Office Engineer Assistant to join our team! In this role you will be a key member of a major infrastructure undertaking at LAX, support tracking developer submittals and Request for Information (RFI) management, and provide the office and project manager with administrative support.

Requirements

• 3-5 years of engineering or construction project experience.
• Experience supporting projects of similar size/scope/complexity is preferred.
• BA or BS degree (or equivalent work experience of 7 years).
• Demonstrated administrative abilities to support construction/engineering teams of significant size and have great communication skills - both written oral, and responsiveness to requests.
• Attention to detail and cooperative, professional attitude.
• Willingness to assume additional responsibilities.
• Microsoft Office Suite and SharePoint skills are musts and Prolog experience is highly desirable.

Nice To Haves

• Experience supporting projects of similar size/scope/complexity is preferred.
• Prolog experience is highly desirable.

Responsibilities

• Assist the team in the receipt, distribution and maintenance of submittals.
• Perform construction contract correspondence, document and plan control function, input data into Prolog, and prepare management information status report, as required.
• Update and maintain logs for submittals and RFIs in Prolog, the project information system.
• Maintain project files and document / submittal management systems (hard and electronic copies).
• Distribute documents, submittals and RFIs for review; track and compile responses/review comments, obtain management approval and issue responses to APM Developer.
• Manipulate electronic files of various formats to create exhibits for presentations and meetings.
• Complete other responsibilities and assists with clerical support for Project Manager, conference room scheduling, expense reports, and ordering office supplies.
• Administer and track team's badging with client agency and office/parking card access.

Benefits

• medical
• dental
• vision
• paid time off
• Employee Stock Ownership Plan (ESOP)
• 401(k)
• life insurance
• flexible work schedules
• holidays

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree