Executive Assistant / Office Administrator
About The Position
EcoLogic Consultants Ltd. is a consulting firm specializing in environmental and archaeological assessments and permitting processes across Canada. We emphasize our core values and guiding principles in our operations, ensuring responsible and sustainable practices. The firm's key services include Infrastructure Permitting, Environmental Assessment, Monitoring & Compliance, Technical Reviews and Auditing, Terrain Assessments and Ecosystem Mapping, Contaminated Site Investigations, Agricultural Assessments, Water Quality Assessment and Monitoring, Reclamation and Rehabilitation, Aquatic and Wildlife Biology Services, and Archaeology & Cultural Heritage. EcoLogic has extensive experience providing senior guidance throughout the environmental and archaeological assessment and permitting process across Canada and beyond. EcoLogic is seeking an Executive Assistant / Office Administrator to join their Burnaby office. This position plays a critical role in supporting executive leadership, coordinating office operations, and ensuring the smooth day-to-day functions of a growing consulting organization. The successful candidate will be highly organized, proactive, and capable of managing multiple priorities while maintaining exceptional attention to detail. This role will provide administrative support to senior leadership, coordinate office logistics and facilities, support staff onboarding and operational processes, and serve as a key point of coordination between teams across the organization. The ideal candidate is a strong communicator who enjoys creating efficient systems, solving problems, and contributing to a positive and professional workplace culture.
Requirements
- Minimum five years of experience in office administration, executive assistance, business operations, or a related role.
- Advanced proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
- Experience supporting senior leadership and managing multiple priorities in a professional environment.
- Experience coordinating office operations, facilities, assets, and administrative systems.
- Ability to multitask and manage multiple deadlines effectively.
- Strong organizational, planning, and time-management skills.
- Excellent written and verbal communication abilities.
- Strong problem-solving abilities and attention to detail.
- Valid driver's license.
- Ability to work independently with limited supervision while collaborating effectively with diverse teams.
- Positive attitude and willingness to learn.
- Applicants must be a Canadian citizen or permanent resident of Canada.
Nice To Haves
- Post-secondary education in Business Administration, Office Administration, Communications, Human Resources, or a related discipline.
- Experience supporting professional services, consulting, engineering, environmental, or technical organizations.
- Experience coordinating employee onboarding, office systems, and organizational processes.
- Familiarity with project-based business environments and multidisciplinary teams.
- Experience with document management systems and collaborative workplace technologies.
Responsibilities
- Provide administrative support to executive leadership and senior management.
- Coordinate meetings, schedules, travel arrangements, and related logistics.
- Prepare correspondence, meeting materials, presentations, and other administrative documents.
- Assist with internal communications and organizational initiatives.
- Maintain confidential records and sensitive business information.
- Coordinate and assist management and staff in day-to-day office operations and administrative functions.
- Coordinate office upkeep, supplies, purchasing, and inventory management.
- Assist with office facilities management, equipment coordination, and workspace organization.
- Plan, organize, and prioritize workload across multiple tasks and deadlines.
- Support the development and maintenance of administrative policies, procedures, and organizational systems.
- Assist with onboarding activities and administrative support for new employees.
- Assist management and staff with administrative activities.
- Coordinate logistics for meetings, training sessions, and company events.
- Support project teams with document management and organizational tasks.
- Serve as a welcoming and professional point of contact for employees, clients, and visitors.
- Foster a positive and organized workplace environment that supports collaboration and productivity.
Benefits
- Annual salary of $65,000–$80,000, depending on experience and qualifications.
- Comprehensive benefits package.
- Full-time position with a flexible schedule of 30–40 hours per week.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
