Executive Assistant & Office Administrator
About The Position
Resilience is a technology-focused biomanufacturing company that’s changing the way medicine is made. We’re building a sustainable network of high-tech, end-to-end manufacturing solutions to better withstand disruptive events, serve scientific discovery, and reach those in need. The Executive Assistant and Office Administrator provides high-quality executive and administrative support to the Chief Executive Officer and Chief Commercial Officer, and operational support for the Wellesley office. This role requires consistent in-person presence, sound judgment, and the ability to manage shifting priorities and execute across a broad range of responsibilities with minimal direction.
Requirements
- Demonstrated experience coordinating executive-level events, board meetings, or conferences.
- High discretion; ability to manage confidential matters with absolute professionalism
- Reliable in-office attendance on designated days, plus flexibility for occasional in-person meetings or events as business needs arise.
- Self-directed and proactive with ability to anticipate needs, move without being asked, and closing the loop without follow-up
- Zero-error standard, owning accuracy in all written communications, scheduling, and deliverables
- Strong written communication and professional judgment
- Advanced proficiency in Microsoft 365 including Outlook, Teams, Word, Excel, PowerPoint and SharePoint
- Working knowledge of AI productivity tools (e.g., Microsoft Copilot, ChatGPT, or similar); ability to leverage AI to work faster and smarter
Nice To Haves
- Local to Boston area
- 5+ years of executive assistant or office administration experience in a corporate environment
- Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field
- Prior experience supporting C-suite executives in a life sciences, biotech, or similarly regulated industry
Responsibilities
- Own calendar management, scheduling, and domestic/international travel logistics for assigned executives
- Prepare meeting materials, agendas, and follow-up communications.
- Triage correspondence and draft routine communications on behalf of executives
- Handle sensitive and confidential information with absolute discretion.
- Lead planning and logistics for annual commercial conferences, including vendor coordination, attendee management, and on-site execution
- Coordinate board meetings end-to-end: scheduling, materials preparation, logistics, and follow-up
- Manage executive off-sites, leadership meetings, and company events hosted at or organized from the Wellesley site
- Serve as the primary on-site point of contact for the Wellesley office
- Manage vendor relationships, facilities coordination, supplies, and equipment
- Support new hire onboarding logistics at the Wellesley site
- Process and reconcile expense reports, invoices, and PO submissions
- Maintain organized filing systems, records, and administrative databases
- Support special projects and cross-functional initiatives as directed
Benefits
- annual cash bonus program
- 401(k) plan with a generous company match
- healthcare (including medical, dental and vision)
- family building benefits
- life and disability insurance
- paid vacation
- paid holidays
- other paid leaves of absence
- tuition reimbursement
- support for caregiving needs
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
Associate degree
