Temporary Executive Assistant, Nursing Operations

University of California, Irvine•Placentia, CA

9d•Onsite

About The Position

This recruitment is for a Temporary Full-Time Executive Assistant at UCI Health - Placentia Linda. The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: Background Check and Live Scan, Employment Misconduct, Legal Right to work in the United States, Vaccination Policies, Smoking and Tobacco Policy, Drug Free Environment. The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements: California Child Abuse and Neglect Reporting Act, E-Verify, Pre-Placement Health Evaluation. This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certain temporary assignments may require clearance of a health physical or require a valid California Driver’s License for driving university vehicles. The majority of our temporary positions are Monday – Friday, 8:00 a.m. – 5:00 p.m. We also have occasional part-time, weekend, and evening hours available, depending on the assignment. Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave. Please note that we recruit for this position on an on-going basis to build a talent pool of potential candidates. When a position becomes available, we will review applicants at that time. Due to the volume of applications that we receive, only those candidates selected for interviews will be contacted.

Requirements

Previous experience in administrative or office support roles.
Proficiency with digital timekeeping/payroll systems and record-keeping software.
Excellent organizational skills with strong attention to detail in tracking compliance and documentation.
Strong written and verbal communication skills for interdisciplinary coordination and meeting minutes.
Ability to read, write, and follow written and oral instructions in English.
Must be able to provide proof of work authorization

Nice To Haves

Prior administrative experience within a healthcare or hospital setting.
Familiarity with API timekeeping systems and nursing/occupational health compliance standards.
Experience supporting union relations, grievance processes, or performance management workflows.
Ability to prioritize tasks and support multiple leaders in a fast-paced environment.

Responsibilities

Administer timesheet system; entering and correcting employee time, missed hours, and meal breaks.
Assist four leadership nurses by maintaining education records, professional licenses, and FILS/NOVA/strip competency documentation.
Follow up on outstanding documentation, update compliance files, and support LOA, Workers' Comp, and regulatory readiness efforts.
Participate in department meetings, prepare and maintain meeting notes, and handle discharge reconciliation and operational escalations.