Executive Assistant, Newsroom

The New York Times•New York, NY

3d•$75,000 - $90,000•Onsite

About The Position

The New York Times is seeking an experienced, highly organized and proactive executive assistant to support the newsroom masthead, including the masthead editor overseeing newsroom strategy, operations and finance as well as one additional masthead editor. This is a critical role at the center of the Newsroom's leadership and administrative operations. The executive assistant will manage complex scheduling and logistics, organize priorities and follow-through, coordinate across senior leaders and departments, draft correspondence, support projects with research and project management, and serve as a trusted representative of the masthead leader's office. The ideal candidate exercises sophisticated judgment, anticipates needs, communicates with discretion and professionalism, and is comfortable working in a fast-paced, highly collaborative newsroom environment. They should be able to manage shifting priorities while maintaining strong attention to detail and confidentiality. This position will report directly to the assistant managing editor for strategy, operations and finance.

Requirements

5+ years of administrative or executive support experience supporting leaders in complex, fast-paced organizations (or equivalent professional experience).
Experience operating with a high degree of professionalism, discretion, and judgment when handling sensitive matters
Demonstrated organizational, written, verbal and interpersonal communication skills
Experience communicating and building relationships with stakeholders inside and outside the company, and the ability to take initiative and lead efforts as needed
Demonstrated passion for and interest in journalism and media
Proficiency in Google Suite workspaces

Nice To Haves

Experience in a complex news or media organization
Bachelor's degree or equivalent years of professional experience

Responsibilities

Provide a wide range of operational and administrative support with organization, proactivity and discretion
Manage a complex, fast-changing calendar by prioritizing requests, resolving conflicts, and safeguarding focus time
Track executive priorities, direct report updates, and newsroom initiatives by preparing agendas, briefing packs, and action trackers to ensure prompt decision follow-through
Anticipate needs by proactively flagging relevant information, risks, and opportunities
Draft and edit executive correspondence using strong judgment and discretion
Process expense reports, reconcile receipts, and ensure timely reimbursement
Serve as a professional liaison to newsroom leaders, department heads and external partners
Coordinate domestic and international travel, including detailed itineraries, logistics and alignment with security and operations teams
Work primarily on-site (4–5 days per week) to provide direct, real-time newsroom support
Provide support as needed for the teams overseen by the leaders you support
Demonstrate support and understanding of our value of journalistic independence and a strong commitment to our mission to seek the truth and help people understand the world