Executive Assistant (NCS) - Baltimore City Health Department

Baltimore City • Baltimore, MD

1d

About The Position

This Executive Assistant position provides high-level administrative and operational support to the Commissioner of Health. The role is responsible for managing schedules, communications, records, and logistics while handling sensitive and confidential information. It also serves as a key coordination point between leadership, staff, and the public, ensuring efficient office operations and supporting public health initiatives, including emergency response when needed.

Requirements

• Education: A bachelor's degree from an accredited college or university.
• Experience: Have five years of experience in performing executive level administrative support work including two years working in a confidential environment.
• Knowledge of the principles and practices of public administration.
• Ability to plan, organize and coordinate a program of administrative functions in a governmental organization.
• Ability to develop, implement and interpret policies, procedures and directives.
• Ability to research and compile administrative reports and documents and to analyze planning reports and statistical information.
• Ability to deal with confidential materials and situations with discretion, tact and diplomacy.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Administrative ability.

Responsibilities

• Managing the Commissioner’s calendar, scheduling appointments, and coordinating meetings, events, and travel arrangements.
• Screening calls, correspondence, and visitors, responding to inquiries, and directing issues to appropriate parties while ensuring leadership and staff are informed of policies and decisions.
• Maintaining organized office systems, handling incoming and outgoing mail, and managing records, including highly confidential files and sensitive information with discretion.
• Composing and preparing professional correspondence, reports, spreadsheets, and presentations, while also supporting budget-related tasks and tracking expenses.
• Preparing meeting spaces, assisting with organizational functions, fostering effective working relationships across departments, and connecting citizens and employees with appropriate resources.
• Supporting public health initiatives by participating in emergency response efforts as needed and performing other related duties to ensure efficient and responsive operations.

Benefits

• The city offers medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans.
• This office also supplies wellness programs, support groups, and workshops.
• You can learn about our benefits here: https://humanresources.baltimorecity.gov/hr-divisions/benefits

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Number of Employees: 5,001-10,000 employees