Executive Assistant - Military Space and Growth Divisions

KBR•Colorado Springs, CO

8d•Hybrid

About The Position

KBR is seeking a highly organized, detail oriented, and proactive Executive Assistant to support our Vice President, Military Space Operations Division and Vice President of Growth, with secondary support across the Military Space Operating Unit Directors. This role requires a strategic thinker who can operate effectively in a highly structured, fast paced environment and manage competing priorities across both growth and operations. This role is a trusted partner position requiring strong judgment, discretion, and the ability to operate independently in a fast-paced defense and space mission environment. In this critical position, you will serve as a trusted partner to both executives, enabling efficient execution of growth and operations priorities. The ideal candidate brings strong business acumen, exceptional judgment, and the ability to manage sensitive information with the highest level of discretion. This role is critical to executive effectiveness, leadership cadence, and operational tempo across Military Space and Growth. It is not administrative-only, but a high-trust partnership role enabling mission success.

Requirements

10+ years of administrative or executive support experience, including senior executive support.
Experience in defense, national security, or government-adjacent environments preferred.
Exceptional organizational, prioritization, and communication skills.
High degree of professionalism, discretion, and sound judgment.
Advanced proficiency in Microsoft 365 tools (Outlook, Word, PowerPoint, Excel, Teams).
Demonstrated willingness and ability to leverage AI tools (e.g., Copilot).

Nice To Haves

Familiarity with growth operations, space missions or space-related programs.
Experience supporting multiple operating units or executive portfolios.
Demonstrated success driving executive efficiency through automation.

Responsibilities

Own and manage two complex executive calendars balancing strategic priorities, operational demands, and external commitments.
Identify conflicts, overloads, and trade-offs; recommend options and sequencing; navigate flexible and changing priorities on a daily basis.
Prepare executive for meetings by ensuring objectives, materials, and participants are aligned; use of AI tools encouraged.
Lead travel coordination and expense reconciliation for both executives; support expense reconciliation with Ops Unit Directors.
Proactively manage travel risks, navigate schedule changes, and ensure all arrangements are executed flawlessly while maintaining alignment with executive priorities and organizational objectives.
Coordinate conference room and staff meeting attendance.
Plan and coordinate meetings, conferences, and leadership events.
Coordinate VIP logistics including access and escorting.
Schedule and coordinate events and catering for employee events, lunches, dinners, etc., both in CO Springs and at Mil Space office locations.
Interface professionally with senior leaders, government officials, and partners.
Track commitments, action items, and deadlines across meetings, emails, and discussions.
Historical archiving of leadership, business, and financial materials via online company Sharepoint and OneDrive locations.
Drive follow-up with stakeholders to ensure closure and accountability.
Maintain reliable tracking mechanisms so actions are not missed or dropped, AI-enablement preferred.
Backup Timesheet Approval and employee tracking for completion.
Screen, prioritize, and manage communications with sound judgment, to include accessing executive calendars and email inboxes.
Draft executive-level correspondence and read-ahead materials.
Serve as a central coordination point across operating units and leadership.
Coordinate with other executive EAs across the business unit.
Serve as an AI and automation assistant to both executives.
Develop, maintain, and track AI and automation use cases.
Support adoption of Copilot and workflow optimization tools.