Executive Assistant - Marketing (Hybrid: Madison, WI)

TruStage•Madison, WI

16h•Hybrid

About The Position

This position, under direct supervision, plans, organizes, and implements administrative activities for multiple assigned members of senior management. The role acts in a confidential capacity regarding employee relations, labor relations, compensation, staffing, and various other corporate activities. The individual must remain flexible to change in working with projects/assignments/tasks and align priorities as needs arise, in conjunction with senior management’s priorities.

Requirements

High School diploma or equivalent.
One to three years administrative work experience.
Competencies in planning, organizing, and assisting in multiple projects/assignments.
Proficiency in word processing, spreadsheet, graphic software and Internet/Intranet applications.
Ability to provide internal/external customer services.
Ability to identify and create solutions for electronic & hardcopy organizational systems to include electronic databases, tracking systems.
Ability to use analytical thinking and problem-solving skills on own initiative.
Keyboarding skills 50 WPM.
Ability to communicate via verbal and written communication clearly and effectively.
Broad knowledge of Microsoft Office Suite such as Word, PowerPoint and Excel.
A resume is required to apply.

Responsibilities

Assist in management of senior management calendars and activities to allow senior manager(s) to achieve corporate/divisional objectives.
Provide assistance in development of agendas, presentation materials, meeting deliverables and meeting follow-up items.
Under direction of senior management, assist in response of internal/external inquiries.
Participate and assist in activities, internal or external, to complete assigned projects in cooperation with senior management.
Participate in streamlining and adding efficiency to administrative workflow processes.
Assist in supporting the migration to new technologies to allow for new process improvements and efficiencies.
Composes routine correspondence, correct grammar, punctuation and spelling.
Maintain and update office supplies, compile data for routine reports, answer telephone calls, and coordinate travel arrangements as required.
Other duties will be assigned from time to time.