Executive Assistant, Marketing Operations & Technology (DET)

The Walt Disney Company•Burbank, CA

11d•$54,000 - $72,400•Onsite

About The Position

This position will support two senior leaders within Disney Marketing’s Creative Operations & Technology organization: the leader of Tools & Operations— responsible for Disney Marketing’s AI platform strategy, marketing systems, and cross-functional technology transformation across segments— and the leader of Marketing Design and Strategy, focused on developing and implementing best-in-class tooling for design production and performance marketing. The Executive Assistants are highly respected because their skills are quite simply, essential. This role is for someone who has deep experience supporting high-level executives in a fast-moving environment, known for discretion and strong confidentiality skills, and enjoys being the “heart” of the team — the one everyone from new hires to senior leadership can rely on to get the job done.

Requirements

At least 2 years of experience in an executive assistant position supporting senior executives and/or equivalent combination of experience
Proven success in supporting multiple executives simultaneously, managing competing priorities across distinct workstreams
Proven success in partnering and interacting with all levels of employees including Executive Leadership
Strong proficiency with all types of computers, phones, and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows environment; comfort learning new tools quickly
Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary
Complete reliability in handling confidential, often highly sensitive information
Ability to prioritize multiple deadlines and deliverables while also dealing with unexpected demands
Ability to build bridges, forge alliances, and encourage people to want to work with you
Desire to truly be helpful to your leaders and co-workers, to go above and beyond without being asked
Very strong organizational skills and utmost attention to detail

Nice To Haves

3 years in an executive assistant supporting senior executives and/or equivalent combination of experience
Experience in a technology, marketing technology, or creative operations environment
Experience managing vendor contracts for technology or consulting engagements, including SOW-based relationships
Prior experience supporting an executive who has served on a Board of Directors or experience providing support for board activities
Experience working at The Walt Disney Company or other large public corporation

Responsibilities

Responsible for the day-to-day workings of the leaders supported, including expense reports, travel planning, managing messages, and calendar management.
Understand the leaders’ business and priorities, as well as the leadership and workings of different segments and departments across the Disney enterprise.
Act as the “face” of the executives, maintaining professionalism, loyalty, and demeanor that reflects positively on the office.
Review leaders’ schedules to build in time for thinking, preparing for vendor and technology reviews, and traveling to meetings.
Understand the day’s priorities across two distinct but complementary workstreams to strategically direct calls and requests.
Interface directly with other senior executives and their support teams across Disney marketing segments.
Create complex, multi-city travel itineraries, considering time zones, weather delays, traffic, and fatigue levels.
Schedule meetings and arrange logistics including conference rooms, resources, and video chats.
Handle extremely confidential and sensitive information, including technology strategy and vendor relationships.
Assist with onboarding new employees to the team.
Handle large purchase orders and vendor contracts, including coordination with technology and consulting partners.
Mentor and train other support professionals in hard skills like computer programs and soft skills like teamwork.
Plan events like town halls, off-sites, and team-building activities.