Executive Assistant - M&A

Thomson Reuters•New York, NY

1d•$66,900 - $124,300•Onsite

About The Position

We are currently seeking an experienced Executive Assistant to provide operational and administrative support to our Corporate Strategy (M&A) team and to our VP, Enterprise Strategy. This role will report to the Head of Corporate Strategy, M&A and will interact with senior leadership and other team members and administrative professionals on complex scheduling, project management, and information requests. The Executive Assistant will provide support including administration of travel, expenses, meeting logistics, and distribution of materials, as well as a wide range of administrative support that enhances the efficiency of the team. The successful candidate will be able to manage multiple priorities with excellent attention to detail and an ability to proactively anticipate needs. Work can be highly sensitive in nature and therefore strict confidentiality and good judgment are required. This role will be based in our New York office.

Requirements

College diploma/University degree or equivalent experience
3 to 5+ years of experience providing senior leadership/executive support
Advanced computer skills including MS Office, Word, PowerPoint, Excel, Teams, and OneNote
Proficiency with billing, travel, and expense management systems
Experience working within fast-paced, complex, dynamic, and multi-cultural business environments
Excellent oral and written communication abilities
Exemplary judgment and discretion, demonstrating the ability to work with a wide range of sensitive and confidential issues
Thorough knowledge of general office practices and resourcefulness in gathering data and obtaining answers to questions
Detail-oriented with the ability to work efficiently with complex information
Self-starter and proactive with the ability to work with minimal supervision and manage workload effectively with competing demands for resources and time
Proven organization skills including the ability to shift focus between responsibilities quickly
Ability to manage and prioritize multiple tasks in a dynamic work environment with a proven ability to meet aggressive deadlines

Nice To Haves

Motivated to learn new skills in a spirit of continuous improvement and personal growth
Proactive with a 'can do' attitude and willingness to jump in to support others as needed

Responsibilities

Handle a variety of tasks including processing expenses, invoices and outside services costs, coordinating meetings and events, tracking information requests, presentation collation, and other special projects in an accurate and timely manner
Provide a wide range of administrative support that enhances the efficiency of the Head of Corporate Strategy and team including the use of technology systems used within each function (examples include the full Microsoft Office 365 suite, Workday, Travel & Expense)
Identify, research, and resolve complex problems and issues referred by others; establish strong business relationships with other administrative professionals internally to determine solutions swiftly
Interact with various leaders including senior management and their administrative support staff on significant matters, anticipating and responding to requests by modifying plans based on priorities
Compose and prepare reports and correspondence including proofreading for correct spelling, grammar, punctuation, usage, and content
Maintain calendar via scheduling, vetting and prioritization of various items; handle and respond to informational inquiries and redirect them to the appropriate team member for resolution
Prepare domestic and international itineraries and travel arrangements
Manage projects of various initiatives
Support standing management-led meetings and events
Execute other projects and duties as assigned, including ad-hoc requests

Benefits

Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset.
Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.
paid leave
two company-wide Mental Health Days off
access to the Headspace app
retirement savings
tuition reimbursement
employee incentive programs
resources for mental, physical, and financial wellbeing.
Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more.
two paid volunteer days off annually
opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.
market competitive health, dental, vision, disability, and life insurance programs
competitive 401k plan with company match
competitive vacation, sick and safe paid time off
paid holidays (including two company mental health days off)
parental leave
sabbatical leave
optional hospital, accident and sickness insurance paid 100% by the employee
optional life and AD&D insurance paid 100% by the employee
Flexible Spending and Health Savings Accounts
fitness reimbursement
access to Employee Assistance Program
Group Legal Identity Theft Protection benefit paid 100% by employee
access to 529 Plan
commuter benefits
Adoption & Surrogacy Assistance
Tuition Reimbursement
access to Employee Stock Purchase Plan.