Executive Assistant - Legal | Camden Corporate Office

Camden•Houston, TX

3d•Onsite

About The Position

The Executive Assistant (Legal) manages a wide range of administrative and executive support-related tasks and works independently with little or no supervision. This position is responsible for heavy schedule, calendar and communication management. The Executive Assistant (Legal) interacts with team members at all levels in a fast-paced environment while remaining flexible, proactive, resourceful and efficient. This position must operate with a high level of professionalism, decision-making ability and confidentiality.

Requirements

Values teamwork and thrives in a supportive, close-knit environment where colleagues genuinely look out for and help one another.
Proficient in Microsoft Word, PowerPoint, Excel, and Adobe Acrobat
Strict confidentiality
Excellent documentation and verbal and written communication skills
Mobility (i.e., climb stairs)
Use of repetitive motion of hand-wrist in using computer and writing
Emotional stability and personal maturity are important attributes in this position
Must handle stressful, urgent, novel and diverse work situations on a daily basis
Attendance and punctuality is essential for success in this position

Nice To Haves

Bachelor’s degree preferred

Responsibilities

Maintains permanent property-related files, which includes extensive coordination with company personnel
Prepares summaries of material contracts, leases and other documents
Prepares transactional closing binders and maintains post-closing
Coordinates finalization of Board and Committee Meeting minutes
Works with Paralegal and Records Information Specialist on all company records and information management projects
Maintains confidential status of highly sensitive documentation and information at all times
Reviews and processes legal subpoena requests for supervisor’s execution and delivery
Obtains certified corporate documentation for transactional and financial closings
Prepares, organizes and files daily legal correspondence
Complies with critical date deadlines and event calendar
Maintains documentation that resides on the Legal Department’s Inside Camden webpage, including corporate ownership; corporate and foreign qualifications; property ownership; officers; directors; corporate formations and dissolutions
Assists in managing documents related to transactional and financial closings
Coordinates “As-Built” title insurance program and maintains title insurance schedule for all properties
Prepares quarterly board meeting calendars and agendas
Manages invoice processing, file archiving, meeting schedules, expense reports
Works on variety of special and on-going legal projects
Enhances and presents a positive image of the company and a professional friendly manner toward management, employees, staff and the public
Performs all other duties as assigned by supervisor