Executive Assistant – Legal Invoicing & Administration
About The Position
A leading firm located in downtown Montreal is seeking a legal assistant to support its emerging and high-growth companies practice. This role is set within a structured environment where workload expectations are clear, the pace is steady, and collaboration and respect are highly valued. This is a permanent, full-time position with a well-established hybrid model. What is in it for you: • Competitive salary of $75K–$85K. • Permanent position, 35 hours/week, flexible schedule between 8:30 am. and 9:00 am. • Clear workload: support 1 to 2 partners within a well-structured environment. • Hybrid work model: 3 days in office (including Wednesday), 2 days remote. • 3 weeks of vacation starting in the first year. • Group insurance from day one, including dental, vision, and mental health coverage up to $3,000. • Family coverage fully paid by the employer. • 2% RRSP contribution (after one year). • $750/year wellness program (equipment, Apple Watch, etc.). • $700/year training budget + 4 in-person training days. • Opportunity to participate in internal committees and development activities.
Requirements
- Diploma in Legal Secretarial Studies or equivalent training.
- 5 years of experience in a law firm or corporate legal department.
- Excellent communication skills in French and English, both spoken and written, to draft, revise, and transcribe documents and interact with clients and colleagues across Canada and internationally.
- Strong knowledge of Microsoft Office Suite (Word, Outlook, PowerPoint).
- Knowledge of Workshare, OnePlace, or similar tools (asset).
- Experience in administrative coordination and complex calendar management.
Nice To Haves
- Highly structured, organized, and methodical individual.
- Proven ability to manage multiple priorities simultaneously in a dynamic environment.
- Ability to provide proactive and strategic daily support.
- Comfortable working in a high-standard professional environment.
- Professional maturity, sound judgment, and strong sense of responsibility.
- Autonomy, discretion, and impeccable professionalism.
Responsibilities
- Draft, revise, and format legal documents (agreements, procedures, correspondence, etc.).
- Manage calendars, calls, correspondence, and travel arrangements.
- Organize meetings, conferences, meals, meeting rooms, and logistics.
- Transcribe content from notes, dictations, and voice messages.
- Compare documents using Workshare.
- Track conference registrations and manage reimbursements.
- Handle file opening, filing, and archiving.
- Use internal tools efficiently (OnePlace, MCDM, Intranet).
Benefits
- Competitive salary of $75K–$85K.
- Permanent position, 35 hours/week, flexible schedule between 8:30 am. and 9:00 am.
- Clear workload: support 1 to 2 partners within a well-structured environment.
- Hybrid work model: 3 days in office (including Wednesday), 2 days remote.
- 3 weeks of vacation starting in the first year.
- Group insurance from day one, including dental, vision, and mental health coverage up to $3,000.
- Family coverage fully paid by the employer.
- 2% RRSP contribution (after one year).
- $750/year wellness program (equipment, Apple Watch, etc.).
- $700/year training budget + 4 in-person training days.
- Opportunity to participate in internal committees and development activities.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
