Legal Executive Assistant

Kim IP•Voorhees Township, NJ

1d•Onsite

About The Position

Kim IP Law Group is seeking a highly organized, detail-oriented Legal Assistant / Executive Assistant to support the Managing Partner. This is a dual-role position requiring strong administrative, legal support, and coordination skills. The ideal candidate thrives in a fast-paced environment, exercises sound judgment, and can manage both executive-level priorities and legal workflow with discretion and efficiency.

Requirements

2+ years of experience as a legal assistant, executive assistant, or similar role
Exceptional organizational and time-management skills
Strong written and verbal communication abilities
High level of professionalism and discretion
Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
Proficiency/aptitude with computer software tools is a must.
Ability to multitask, prioritize, and adapt in a dynamic work environment

Nice To Haves

Prior experience in an intellectual property law firm strongly preferred
Paralegal experience or certificate is a plus
familiarity with legal software/docketing systems is a plus

Responsibilities

Manage the Managing Partner’s calendar, scheduling, and meeting coordination
Serve as a primary point of contact for internal and external communications
Coordinate client meetings and activities
Prepare correspondence, reports, and presentations
Handle confidential information with professionalism and discretion
Assist with inbox management and follow-ups on key action items
Assist with preparation, filing, and management of legal documents (primarily IP-related matters)
Maintain case files, docketing deadlines, and document organization
Support patent/trademark prosecution processes and practice
Coordinate with clients, USPTO, and foreign associates
Assist with billing support, time entry, and matter tracking