Executive Assistant, Legal, HR and CMC
About The Position
The Executive Assistant provides high-level administrative and operational support to the Chief Legal Officer and other Executives as assigned. This role requires exceptional organizational skills, discretion, and the ability to manage complex priorities in a fast-paced, highly confidential environment. The Executive Assistant serves as a trusted partner, ensuring efficient coordination and completion of a range of scheduling, document execution and management tasks. The Executive Assistant will provide focused support to assigned leaders and teams while operating as a cohesive member of our administrative team and provide backup support as needed.
Requirements
- Bachelor’s degree or equivalent experience
- 5+ years of executive administrative experience, preferably supporting senior leaders in a legal environment
- Familiarity with legal terminology, board matters, and compliance processes is strongly preferred
- Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Excellent organizational, time management, and multitasking skills
- Detail-oriented
- High level of discretion and judgment, and ability to handle confidential information
Responsibilities
- Manage and maintain complex calendars for the Chief Legal Officer and other Executives as assigned, including prioritization of meetings and scheduling across time zones and teams
- Coordinate travel arrangements, including itineraries, logistics, and expense reporting
- Serve as a liaison between leadership and internal/external stakeholders
- Upload Board and Committee materials to Boardvantage
- Coordinate execution of legal documents and deliverables in a fast-paced environment
- Coordinate the execution and filing of Board and Committee minutes. Maintain legal documents, files, and records with strict confidentiality
- Coordinate document routing, signature processes, and document management systems
- Assist with compliance tracking, audits, and filings as needed
- Support cross-functional initiatives and projects
- Identify opportunities to improve administrative processes and workflows
- Help manage department budgets, invoices, POs and vendor relationships
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What This Job Offers
Job Type
Full-time
Career Level
Executive
