Executive Assistant ISC

Philips•Stamford, CT

1d•$42 - $66•Hybrid

About The Position

As an Executive Assistant ISC, you will provide high-level administrative, organizational, and operational support to leadership within the North America Integrated Supply Chain organization, managing complex priorities, executive communications, reporting, scheduling, travel, and strategic activities in a fast-paced, global environment.

Requirements

4+ years of experience in executive, administrative, or business support, preferably supporting senior leadership within a large, complex organization, with experience working in an international or global company environment and supporting administrative reporting and multiple competing priorities.
Executive calendar and meeting management, administrative reporting, domestic and international travel coordination, expense reporting, event and meeting coordination, preparation of presentations and business documents, and professional written and verbal communication.
Comfortable working across different functions, levels of leadership, and global stakeholders while handling confidential information with discretion.
High school diploma or vocational education with relevant experience, or a bachelor’s degree in a relevant discipline or equivalent.
Organized, proactive, detail-oriented, and resourceful professional with excellent judgment and interpersonal skills who can anticipate executive needs, work independently, manage shifting priorities, and communicate effectively in a fast-paced, international business environment.

Responsibilities

Provide comprehensive support to Executive leadership within North America Integrated Supply Chain across complex administrative, organizational, and operational activities and strategic projects, exercising autonomy while ensuring alignment with business priorities and corporate policies.
Serve as a trusted liaison between Executive(s) and internal and external stakeholders, managing correspondence, screening requests, coordinating communications, and handling sensitive and confidential information with discretion, tact, and professionalism.
Manage complex executive calendars, high-priority meetings, and global stakeholder interactions while proactively resolving scheduling conflicts, tracking key timelines and action items, and preparing administrative reports, presentations, meeting materials, agendas, minutes, and executive communications.
Coordinate domestic and international travel, including flights, accommodations, transportation, visa requirements, detailed itineraries, and contingency planning, while supporting high-profile meetings, events, workshops, and conferences.
Support executive office operations, including expense reporting, budget and travel expense management, records and documentation, global announcements, and continuous process improvements to enhance efficiency and effectiveness.