Executive Assistant, Internal Audit - 242 EN
About The Position
The Executive Assistant plays a key role in supporting leadership effectiveness across the team. This role provides high-quality calendar, meeting, travel, and coordination support while helping the broader Internal Audit function stay organized, connected, and focused on key priorities. Beyond day-to-day administrative support, this role helps coordinate team rhythms, prepare leaders for upcoming meetings, track actions and follow-ups, and support divisional activities such as leadership meetings, town halls, and team forums. This is an opportunity for someone who values administrative excellence, wants to grow into a broader understanding of how the function operates, and is excited to contribute to EDC’s mandate of helping Canadian companies grow and succeed. The ideal candidate is highly organized, dependable, service-oriented, and curious about the business. They are comfortable supporting multiple leaders, adapting to changing priorities, and growing beyond traditional administrative support into broader team coordination.
Requirements
- Completion of secondary school, plus a minimum 5 years’ administrative or clerical experience, including experience supporting senior leaders or a broader leadership team
- Proficiency with Microsoft Office and collaboration tools, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
- Strong calendar management skills, including anticipating conflicts and keeping leaders prepared.
- Strong written and verbal communication skills, with the ability to handle confidential information with discretion.
- Highly organized, dependable, and able to prioritize competing demands in a changing environment.
- Comfortable learning and using new tools and technologies, including Microsoft Copilot and AI-enabled tools, to improve organization, coordination, and ways of working.
- Fully bilingual in both French and English
Nice To Haves
- Completion of post-secondary education (undergraduate degree or college diploma)
- Interest in learning about the team function in depth and supporting it through strong administrative and coordination excellence.
Responsibilities
- Provides dedicated administrative and coordination support to the Senior Vice-President (SVP), Internal Audit, helping the SVP stay organized, prepared, and connected to key team priorities.
- Ensures the smooth running of the Internal Audit function in partnership with the SVP.
- As capacity allows, provides additional calendar, expense, and travel support to the Vice-President and three Directors.
- Learns the function, understanding how work connects across the team, and takes on broader coordination responsibilities as the role evolves.
- Identifies opportunities to improve administrative processes, coordination practices, and ways of working.
- Provides proactive week-ahead calendar planning, including identifying conflicts, preparation needs, travel requirements, and follow-up items.
- Coordinates meetings, team forums, town halls, offsites, and divisional activities, including agendas, materials, logistics, and follow-up.
- Tracks and proactively follows up on priorities, deadlines, decisions, required inputs, and action items to keep leaders prepared and work moving.
- Coordinates travel, including bookings, expenses, itineraries, and supporting documentation.
- Maintains records, documents, and information repositories with accuracy, discretion, and confidentiality.
- Builds strong working relationships with leaders, Executive Assistants, administrative colleagues, and key partners.
Benefits
- Competitive compensation & benefits package
- Work-life balance
- 3 to 4 weeks paid vacation
- Corporate closure period
- Summer early Friday’s
- No meeting Fridays
- Continuous learning opportunities, including training programs, workshops and language training.
- Wellness initiatives, mental health support, and fitness programs
- Participate in volunteer opportunities and give back to the community through our various social responsibility programs.
- Relocation assistance is available for candidates who meet the eligibility criteria.
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Education Level
High school or GED
