Executive Assistant III (Supporting Senior Vice President, HR, Head of Talent)

TD•Toronto, ON

5d•Onsite

About The Position

If you're a committed and experienced administrative professional who can support senior executives and help maintain smooth business operations, we want you to join our team. As an Executive Assistant you'll provide dedicated administrative support to the Senior Vice President, HR, Head of Talent along with a range of administrative or general office support to the broader team as assigned.

Requirements

Experience providing dedicated support to executives at the Senior Vice President level.
Experience liaising with senior executives (including SET members & the Office of the CEO) as well as their EA's.
Over 5 years of relevant experience
Extensive knowledge of Windows and Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.)
Experience coordinating travel arrangements and comfortable managing frequent changes
Excellent communication skills with the ability to listen actively, ask questions and communicate effectively
Proven track record as an executive assistant
Demonstrated leadership skills for mentoring junior colleagues
Excellent organizational skills with the ability to multitask and adapt to change in a fast-paced, dynamic environment
Ability to collaborate with other Executive Assistants, in addition to internal and external partners
Strong judgment skills to support initiatives and apply discretion when working with confidential information
Can efficiently interpret TD policies and help executives apply these standards in a fast-changing environment

Nice To Haves

Undergraduate degree preferred

Responsibilities

Own and maintain calendar management for dedicated leader; troubleshoot conflicts with creative solutions
Coordinate travel for leader, includes supporting travel delay re-scheduling for national and international travel arrangements, in addition to rescheduling meetings with internal/external parties
Process expenses for leader and ensure timely completion
Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions
Will have access to leaders' emails to assist in prioritizing or performing important administrative tasks on their behalf
Apply appropriate due diligence to ensure accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)
Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities
Provide vacation/temporary coverage for colleagues, supporting additional leaders
May provide training to newer Executive Assistants and support complex joint tasks
Work with complete autonomy alongside leader; may partner with Special Assistant or other leaders to finish unique tasks
Provide support while ensuring quality service and professionalism at every interaction
Participate fully as a member of the team and contribute to a positive work environment