Executive Assistant II | Forensic and Litigation Consulting

FTI Consulting • Washington, DC

38d • $70,500 - $114,000 • Onsite

About The Position

This position is responsible for providing comprehensive administrative support to multiple leaders within the Cybersecurity practice. The ideal candidate will manage a wide range of responsibilities, balancing competing priorities and requests from various stakeholders with minimal supervision. The position involves both routine and complex administrative tasks, requiring strong independent judgment to effectively plan, prioritize, and organize workload. Success in this role depends on exceptional organizational, communication, and multitasking skills, along with a keen attention to detail. The candidate may interact with clients and other FTI leaders, necessitating a high level of professionalism, discretion, and confidentiality at all times.

Requirements

• This role requires travel to clients and FTI offices
• Applicants must be currently authorized to work in the United States on a full-time basis; this position does not provide visa sponsorship
• Minimum of 10+ years of administrative support experience required, including at least 3+ years supporting senior leadership
• Proactive self-starter with the ability to take initiative and readily accept new assignments and challenges
• Proven ability to manage multiple priorities simultaneously while consistently meeting deadlines
• Thrives in a fast-paced, deadline-driven environment
• Excellent verbal and written communication skills
• Ability to work effectively both independently and as part of a team; capable of leading team efforts when required
• Strong attention to detail with a commitment to accuracy and quality in all deliverables
• Ability to handle confidential and sensitive information with discretion
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Nice To Haves

• Working knowledge of the consulting industry and its standard business practices preferred

Responsibilities

• Manage multiple executive calendars, proactively identifying conflicts and resolving promptly
• Anticipate needs, handling matters proactively and driving projects through to successful completion
• Coordinate complex domestic and international travel arrangements, including itineraries, logistics, and contingency planning
• Schedule and coordinate meetings across time-zones, both in-person and virtual
• Set-up and manage virtual meetings and conference calls, including preparing materials and notifying participants
• Prepare, format, and edit documents, reports, presentations, and spreadsheets using appropriate company software and templates
• Conduct research and compile information from internal and external resources
• Maintain and update contact lists, ensuring accurate data entry of business contacts and meeting notes within Salesforce CRM
• Assist with new client opportunities including initial input into Salesforce and coordinating conflict checks
• Set up new matters in Salesforce CRM, ensuring accurate entry of client information, engagement details, and required documentation in accordance with FTI procedures
• Manage time entry and expense reporting within FTI systems, ensuring accuracy and timely submission
• Navigate the firm’s ERP system to generate client billing reports
• Coordinate and manage recurring office space reservations, ensuring timely booking of shared workspaces and adherence to FTI policies
• Review and prioritize incoming emails, calls, and correspondence, escalating urgent matters as appropriate
• Coordinate courier services, shipments, and deliveries while tracking and confirming receipt.
• Maintain organized electronic and physical filing systems in accordance with FTI standards
• Track and follow up on action items, ensuring deadlines and deliverables are met
• Handle sensitive and confidential information with the highest level of integrity and discretion

Benefits

• professional development
• recognition
• diversity
• on-the-job learning
• self-guided professional development courses and certifications
• dedicated coach to mentor, guide and support you through regular coaching sessions
• tailored programs for critical professional milestones

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed