Executive Assistant II, Social Sciences

Advocate Health and Hospitals Corporation•Wake Forest, NC

1d•Onsite

About The Position

This role provides highly complex, diversified, confidential, and comprehensive administrative support to senior executives. The Executive Assistant II acts as a strategic partner, managing projects and priorities, and supporting key initiatives. The position requires leveraging broad knowledge of organizational policies and procedures to resolve issues and effectively communicate at the highest organizational level. Strong experience supporting a high-level executive and team is essential, along with a professional work environment, solid skills, and more than 7 years' experience as an executive assistant at a high-level. Advocate Health is the third-largest nonprofit, integrated health system in the United States, formed by the combination of Advocate Aurora Health and Atrium Health. It operates under the names Advocate Health Care in Illinois, Atrium Health in the Carolinas, Georgia and Alabama, and Aurora Health Care in Wisconsin. Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience, and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health serves nearly 6 million patients, engages in hundreds of clinical trials and research studies, and has Wake Forest University School of Medicine as its academic core. The system is recognized for its expertise in cardiology, neurosciences, oncology, pediatrics, rehabilitation, organ transplants, burn treatments, and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. The organization is committed to providing equitable care for all and contributes over $6 billion in annual community benefits.

Requirements

High School Graduate or GED with seven or more years of executive administrative experience
Associate's degree with five or more years of experience
Exceptional organizational, time management, and prioritization skills
Ability to manage multiple high-priority tasks in a fast-paced environment
Demonstrated ability to exercise discretion, sound judgment, and professionalism when handling confidential matters
Independent problem-solver and demonstrated ability to take initiative
Strong communication and interpersonal skills; demonstrated ability to build relationships across all levels of the organization and with external stakeholders
Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word)
Ability to create and compile complex documents and presentations
Self-motivated, solution-focused, and able to function with minimal supervision
Maintain technical currency and advanced certifications in specialized areas of responsibility

Nice To Haves

Bachelor's degree in business administration or related field with five or more years of executive assistant experience

Responsibilities

Provides executive-level administrative support, including complex calendar management, travel, event coordination, and project management.
Anticipates executive needs and proactively identifies solutions to administrative and operational challenges.
Addresses administrative/operational inquiries, resolves problems, and prioritizes needs using in-depth knowledge of policies and procedures.
Initiates travel arrangements and expense reporting on executive’s behalf.
Organizes all aspects of meetings, events, and travel, including (but not limited to) agenda preparation, site selection, and document development.
Acts as the primary point of contact between executive and internal/external stakeholders (customers, visitors).
Serves as a liaison for organizational initiatives, representing the executive at various meetings and committees.
Initiates communications with other leaders as they relate to operational, strategic, and substantive matters.
Manages and oversees projects, tracks deliverables, and ensured follow-through on priorities.
Develops complex documents and correspondence independently or with executive input.
Prepares special reports, independently conducting needed research, and compiling, analyzing, and summarizing information.
May present this material/information to others.
Establishes and maintains filing systems and confidential records, handling highly confidential and sensitive information with absolute integrity and discretion.
Operates and maintains office equipment; may order supplies as needed.
Assists with departmental budget administration.
Opens, reads, and prioritizes mail, composing and initiating return correspondence on behalf of the executive as appropriate.
Mentors other administrative staff, answering questions and providing training as needed.

Benefits

Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
Premium pay such as shift, on call, and more based on a teammate's job
Incentive pay for select positions
Opportunity for annual increases based on performance
Paid Time Off programs
Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
Flexible Spending Accounts for eligible health care and dependent care expenses
Family benefits such as adoption assistance and paid parental leave
Defined contribution retirement plans with employer match and other financial wellness programs
Educational Assistance Program