Executive Assistant II

Advocate Health and Hospitals Corporation • Macon, GA

1d • Onsite

About The Position

Provide highly complex, diversified, confidential, and comprehensive administrative support to executives. Acts as a strategic partner, managing projects and priorities, as well as supporting key initiatives.

Requirements

• Typically requires 5 years in an executive assistant position
• Exceptional organizational, time management, and prioritization skills.
• Ability to manage multiple high-priority tasks in a fast-paced environment.
• Demonstrated ability to exercise discretion, sound judgment, and professionalism when handling confidential matters.
• Independent problem-solver and demonstrated ability to take initiative.
• Strong communication and interpersonal skills; demonstrated ability to build relationships across all levels of the organization and with external stakeholders.
• Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Ability to create and compile complex documents and presentations.
• Self-motivated, solution-focused, and able to function with minimal supervision.
• Maintain technical currency and advanced certifications in specialized areas of responsibility.

Responsibilities

• Provides executive-level administrative support, including complex calendar management, travel, event coordination, and project management.
• Anticipates executive needs and proactively identifies solutions to administrative and operational challenges.
• Addresses administrative/operational inquiries, resolves problems, and prioritizes needs using in-depth knowledge of policies and procedures.
• Initiates travel arrangements and expense reporting on executive’s behalf.
• Organizes all aspects of meetings, events, and travel, including (but not limited to) agenda preparation, site selection, and document development.
• Acts as the primary point of contact between executive and internal/external stakeholders (customers, visitors).
• Serves as a liaison for organizational initiatives, representing the executive at various meetings and committees.
• Initiates communications with other leaders as they relate to operational, strategic, and substantive matters.
• Manages and oversees projects, tracks deliverables, and ensured follow-through on priorities.
• Develops complex documents and correspondence independently or with executive input.
• Prepares special reports, independently conducting needed research, and compiling, analyzing, and summarizing information. May present this material/information to others.
• Establishes and maintains filing systems and confidential records, handling highly confidential and sensitive information with absolute integrity and discretion.
• Operates and maintains office equipment; may order supplies as needed.
• Assists with departmental budget administration.
• Opens, reads, and prioritizes mail, composing and initiating return correspondence on behalf of the executive as appropriate.
• Mentors other administrative staff, answering questions and providing training as needed.

Benefits

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED