Executive Assistant II

Squamish Nation•District of North Vancouver, BC

1d•CA$80,026 - CA$120,040•Onsite

About The Position

Squamish Nation is seeking an Executive Assistant II to support two Executive Directors: the Executive Director of Nexwníw̓mamin Ch'áwch'aw Territory & Culture Services, and the Executive Director of Ḵ'iyáx̱an Ch'áwch'aw Community Services. This role is central to ensuring the effectiveness of the Executive Director’s office. The Executive Assistant II will serve as a trusted partner, managing information flow, supporting strategic priorities, and fostering strong relationships with internal teams and community members. The work will directly contribute to advancing initiatives that protect and honor Squamish Nation’s lands, culture, and language.

Requirements

Bachelor’s degree or diploma in Business Administration, Legal Administration, First Nations Studies, or a related field (or equivalent experience).
2–5 years of progressive experience in executive support or senior administrative roles.
Experience managing communications, reports, and executive-level coordination.
Strong communication, interpersonal, and stakeholder engagement skills.
High level of emotional intelligence, discretion, and professionalism.
Excellent organization, time management, and ability to prioritize competing demands.
Advanced skills in Microsoft Office and experience with database systems (JD Edwards is an asset).
Valid BC Driver’s License and ability to travel as required.
Ability to work evenings and weekends as needed.

Nice To Haves

Knowledge of Squamish Nation, First Nations governance, or cultural practices is preferred.

Responsibilities

Manage all incoming and outgoing communications for the Executive Directors.
Coordinate scheduling, calendar management, meetings, and travel arrangements.
Act as a liaison between leadership, staff, community members, and external partners.
Attend meetings, take notes, and support presentations and reporting.
Maintain and organize departmental records, archives, and document systems.
Support research, policy review, and preparation of reports and briefing materials.
Build and maintain strong relationships with community members and stakeholders.
Coordinate community engagement sessions and communications.
Monitor and update reporting processes and performance metrics.
Ensure confidentiality, professionalism, and adherence to Squamish Nation policies.