Executive Assistant II (US)

TD•Boston, MA

3d•$37 - $55•Onsite

About The Position

The Executive Assistant II provides dedicated administrative support to executives and may also provide a broad range of administrative or general office support for a broader team. This role reports to a TDBG Senior Vice President (SVP) and provides dedicated executive administrative support. The fully qualified administrative support performs multiple tasks and/or works on a diverse range of tasks of medium complexity. The role takes a broad perspective to identify and resolve issues that are atypical, infrequent or not covered by stated processes. Typically, there is interaction with internal customers/partners, and may include interaction with external partners. The focus of work is on the completion of day-to-day, weekly and/or monthly processes or activities, which may include longer-term routine activities. The role has autonomy and some discretion to make decisions within well-defined parameters. The role may also be involved with the administration of sensitive and/or confidential material requiring discretion. Proficiency gained through job-related training is required to perform a range of duties, and there is working-level knowledge of the business unit/operational functions as well as regulatory issues/requirements for jurisdictions.

Requirements

Post-Secondary education
3+ years of experience

Responsibilities

Provides a high level of administrative support ensuring quality service and professionalism at every interaction.
Acts as the point of contact among executives, employees, clients and other external partners.
Manages information flow in a timely and accurate manner.
Maintains executives' schedules by planning and scheduling meetings, conferences, teleconferences, and travel.
Manages expenses and prepare weekly, monthly or quarterly reports.
Formats information for internal and external communication – memos, emails, presentations, reports.
Takes minutes during meetings.
Screens and directs phone calls and distributes correspondence.
Supports broader team may manage office supply inventory, equipment, and other processes as required.
Prioritizes and manages own workload to meet SLA requirements for service and productivity.
Consistently exercises discretion in managing correspondence.
Understands and applies operating policies and procedures.
Ensures documentation that is prepared/completed is accurate and properly reflects business intentions and is consistent with relevant rules/regulations.
Escalates non-standard or high-risk activities as necessary.
Identifies and recommends opportunities to enhance productivity, effectiveness and operational efficiency.
Ensures necessary due diligence to support the accuracy of all activities.
Is knowledgeable of and comply with Bank Code of Conduct.
Participates fully as a member of the team, supports a positive work environment that promotes service to the business, quality, innovation and teamwork and ensures timely communication of issues/points of interest.
Supports the team by continuously enhancing knowledge/expertise in own area and participates in knowledge transfer within the team and business unit.
Participates in personal performance management and development activities, including cross training within own team.
Keeps others informed and up to date about the status/progress of projects and/or all relevant or useful information related to day-to-day activities.
Contributes to a fair, positive and equitable environment that supports a diverse workforce.
Acts as a brand ambassador for your business area/function and the bank, both internally and/or externally.