Executive Assistant II
About The Position
As the nation's largest and most comprehensive agriculture program, Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service. Are you energized by supporting leaders and excel in a collaborative environment where your organizational skills truly matter? If you have exceptional attention to detail and a passion for ensuring accuracy in every task, your reliability and thoroughness will be crucial to our success. We seek someone who thrives on managing complex schedules, navigating shifting priorities, and tackling new challenges with a positive, solutions-oriented attitude. Your commitment, professionalism, and adaptability will make you an essential partner in advancing the mission of Texas A&M AgriLife and supporting our executive team's strategic goals. The Executive Assistant II provides high-level administrative support to the Executive Associate Vice Chancellor and COO and the Assistant Vice Chancellor for Educational Development and Engagement, ensuring the efficient management of calendars, schedules, meetings, engagements, and appointments. This role is also responsible for project coordination, including tracking progress and deliverables, and ensuring deadlines are met. The Executive Assistant II acts as a liaison between executives, internal teams, and external stakeholders, always maintaining confidentiality and professionalism.
Requirements
- Bachelor's degree or equivalent combination of education and experience.
- Four years of experience supporting senior executives in a fast-paced environment.
- Knowledge of word processing, spreadsheet, and presentation applications.
- Ability to multitask and work cooperatively with others.
- Interpersonal and communication skills. Planning and organizational skills.
Nice To Haves
- Six years of experience supporting senior executives in a fast-paced environment.
- Advanced skills in Microsoft Outlook, especially calendar, Teams, Word, Excel, and PowerPoint. Familiarity with project management software is a plus.
- Exceptional ability to manage multiple priorities, schedules, and deadlines with attention to detail.
- Excellent verbal and written communication skills; ability to interact effectively with all levels of the organization.
- Proactive and resourceful approach to resolving scheduling conflicts and project challenges.
- Demonstrated ability to handle sensitive and confidential information with integrity.
- Strong relationship-building skills; professionalism in all interactions.
- Ability to work independently, prioritize tasks, take initiative, and manage time efficiently.
- Experience in project coordination or project management.
- Knowledge of executive office operations and protocols.
- Ability to adapt quickly to changing priorities.
- Strong judgment and decision-making abilities are important.
Responsibilities
- Manage complex executive calendars, including scheduling meetings, engagements, and appointments.
- Coordinate logistics for internal and external meetings, including room bookings, virtual meeting links, attendee communications, parking, and catering.
- Proactively resolve scheduling conflicts and prioritize competing demands.
- Track project milestones, deliverables, and deadlines using project management tools or spreadsheets.
- Follow up with project stakeholders to ensure timely completion of tasks.
- Prepare status reports and assist in project documentation.
- Prepare and edit correspondence, reports, and other documents.
- Handle confidential information with discretion.
- Coordinate travel arrangements and expense reports as needed.
- Serve as a point of contact for internal and external stakeholders.
- Foster positive and professional relationships on behalf of the executives.
- Other duties as assigned.
Benefits
- Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums
- 12-15 days of annual paid holidays
- Up to eight hours of paid sick leaveâ¯and at leastâ¯eight hours of paid vacation each month
- Automatic enrollment in theâ¯Teacher Retirement System of Texas
- Employee Wellness Initiative for Texas A&M AgriLife
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
1,001-5,000 employees
