Executive Assistant II

University of Wisconsin Stout • Menomonie, WI

10d • $65,000

About The Position

Reporting to the Budget Director, with a dotted reporting line to the Vice Chancellor for Business, Finance, and Administrative Services (BFAS), this position provides administrative and professional level assistance to the Vice Chancellor and BFAS division. This position manages the division planning process, university-wide financial request tracking, acts as the business manager for assigned areas and assists in monitoring special projects. The Executive Assistant coordinates logistics for meetings and division events and manages the work of BFAS division standing committees. This position provides professional-level support to the Vice Chancellor by anticipating issues, composing correspondence, directing inquiries to appropriate offices, and coordinating special projects or initiatives for the office, division, or campus as designated by the Vice Chancellor and Budget Director. The position interacts frequently with Assistant Chancellors, Assistant/Associate Vice Chancellors, Directors, Human Resources staff, Chancellor’s Office staff, and other administrators assuring that BFAS division work is completed in a professional and timely manner. We anticipate having this position start approximately January 12, 2026.

Requirements

• Excellent verbal and written communication skills.
• Experience working in an office environment.
• Intermediate to advanced skills in Microsoft Office.
• Excellent judgment including sensitivity to personal and confidential information.
• Excellent interpersonal, and customer service skills in working with a diverse community.
• Work independently and as part of a team environment and on collaborative efforts.

Nice To Haves

• Experience in a higher education environment.
• Creation of financial and written reports.

Responsibilities

• Monitors budgets and reviews and approves expenditures
• Schedules logistics for meetings, conferences, and travel and organizes schedules for a leadership position with institution wide authority
• Manages the organization, auditing, security, and confidentiality of records and files
• Develops and facilitates communications of varying complexity between various internal and external stakeholders
• Compiles, screens, and evaluates correspondence and reports and recommends actions

Benefits

• The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.
• Employee Benefits: https://www.wisconsin.edu/ohrwd/benefits/
• To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees