Executive Assistant II

Texas A&M • College Station, TX

12d

About The Position

Texas A&M University's College of Architecture is seeking a dynamic and highly organized Executive Assistant II to support the Dean. This pivotal role requires a proactive professional who thrives in a fast-paced academic environment and is committed to excellence, growth, and continuous improvement. You will o rganize and streamline communication between the Dean’s Office and other departments, faculty, and external stakeholders as you ensure alignment of office operations with the college’s strategic goals. Your drive for continuous improvement enables you to a nticipate needs and proactively identify opportunities to support the Dean’s vision. And as the Executive Assistant, you will serve as a strategic partner to the Dean, managing daily operations, coordinating communications, and ensuring alignment with the college’s long-term goals.

Requirements

• Bachelor's degree or equivalent combination of education and experience.
• Four years of experience in office administration.

Nice To Haves

• Experience in higher education.
• Ten years of experience in office administration.
• Demonstrated ability to implement best-practice in office management.
• Proactive approach with a strong sense of ownership and initiatives.

Responsibilities

• Provides executive-level administrative support to the Dean, including scheduling, travel, and correspondence.
• Coordinates meetings, prepares materials, and tracks follow-ups.
• Leads planning and logistics for Dean-hosted events and visits.
• Manages confidential documents and communications.
• Supports strategic initiatives, policy interpretation, and special projects.
• Serves as liaison and communicates priorities on behalf of the Dean.
• Manages daily operations and communications for the Dean’s Office
• Develops and evaluates internal policies and administrative procedures.
• Coordinates assignments, maintains records, and supports strategic initiatives.
• Prepares reports and supports decision-making with data and analysis.
• May oversee event planning and policy implementation.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatically enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee
• Living Well , a program at Texas A&M that has been built by employees, for employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 251-500 employees