Executive Assistant II

Harris Williams & Co • Boston, MA

8h • $95,000 - $120,000

About The Position

We are a global investment bank specializing in M&A and private capital advisory services. Clients worldwide rely on us to help unlock value in their business and turn ambitious goals into reality. We approach every engagement with boundless collaboration, pooling expertise and relationships across industries, service offerings, and geographies. For over 30 years, our clients have trusted us to think strategically, execute precisely, and deliver premium outcomes to help them grow. We are ambitious in our goals and steadfast in the belief that clients deserve our very best. To achieve our highest aspiration, we invest in world-class, team-oriented individuals who are smart, driven, and principled – those who are eager to be part of something bigger than themselves. When you join Harris Williams, you are welcomed into a collegial environment where every individual has the opportunity to make an impact in a powerful and significant way. We invite you to learn more about careers at Harris Williams. The Opportunity We are seeking a highly motivated and proactive Executive Assistant II to become a vital member of our team. This is not a typical administrative role; you will be the central communication hub and operational backbone for a team of senior investment bankers. In a fast-paced environment with constantly shifting priorities, you will be a key partner in driving efficiency and enabling your team to achieve its goals. This role requires exceptional judgment, foresight, and a relentless commitment to excellence.

Requirements

• Typically requires 6+ years of related experience supporting multiple executives in a demanding, fast-paced corporate environment.
• Expert-level proficiency in MS Office , particularly Outlook, Word, Excel, and PowerPoint.
• Demonstrated expertise in heavy calendar and contact management, with the ability to manage executive inboxes and respond on a banker’s behalf.
• Strong skills in editing and formatting professional presentations and documents.
• Must be authorized to work in the U.S. without sponsorship.

Nice To Haves

• Calendar Management
• Office Administration
• Organizing
• Presentation Development
• Prioritization
• Researching
• Accuracy and Attention to Detail
• Confidentiality
• Decision Making and Critical Thinking
• Desktop Tools
• Effective Communications
• Flexibility and Adaptability
• Office Administration
• Roles at this level typically require a university / college degree with < 1 year of professional experience and/or successful completion of a formal development program. In lieu of a degree, a comparable combination of education, job specific certification(s), and experience (including military service) may be considered.
• Bachelors
• No Required Certification(s)
• No Required License(s)

Responsibilities

• Master and manage complex calendars for multiple executives, strategically prioritizing schedules and proactively resolving conflicts.
• Flawlessly coordinate intricate domestic and international travel arrangements and manage timely expense reporting.
• Own the end-to-end planning of meetings and conferences, including reserving facilities, coordinating catering, and ensuring all A/V and essential services are prepared.
• Serve as the primary point of contact for your team, preparing professional business communications and liaising with internal and external stakeholders.
• Act as a leader and mentor within the support staff, sharing best practices, offering backup, and championing our collaborative “one firm” culture.

Benefits

• Professional Development: We invest in your success. You will receive role-specific training and have opportunities to contribute to or lead special projects that improve firm processes.
• Engaging Culture: We believe our people are our greatest asset. You will be part of a firm that values teamwork and participates in team-building events, both at the local and company-wide level.
• Impact: This is a highly visible role where your contributions directly support the success of our client engagements and the firm’s strategic goals.
• PNC offers a comprehensive range of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time employees include: medical/prescription drug coverage (with a Health Savings Account feature), dental and vision options; employee and spouse/child life insurance; short and long-term disability protection; 401(k) with PNC match, pension and stock purchase plans; dependent care reimbursement account; back-up child/elder care; adoption, surrogacy, and doula reimbursement; educational assistance, including select programs fully paid; a robust wellness program with financial incentives. In addition, PNC generally provides the following paid time off, depending on your eligibility: maternity and/or parental leave; up to 11 paid holidays each year; 8 occasional absence days each year, unless otherwise required by law; between 15 to 25 vacation days each year, depending on career level; and years of service.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level