Executive Assistant II

HJ Staffing • Irving, TX

5d • Onsite

About The Position

HJ Staffing is seeking a highly professional and proactive Executive Assistant II to provide comprehensive administrative support to senior executive leadership. This is more than a secretarial role; you will serve as a critical liaison between Executives, Medical Staff, Board Members, and major donors. You will handle sensitive, high-level situations with independent judgment and discretion, ensuring the executive office runs with seamless efficiency.

Requirements

• Education: High School Diploma or equivalent (Required). Proof of education must be submitted with the application.
• Experience: 3+ years of dedicated experience in office and calendar management (Required).
• Skills: Expert-level proficiency in Microsoft Office; exceptional organizational, writing, and interpersonal skills.

Nice To Haves

• Industry Knowledge: Prior experience in healthcare work processes or a supported clinical environment (Preferred).
• Certifications: CAP (Certified Administrative Professional) or PACE (Professional Administrative Certification of Excellence) is highly preferred.

Responsibilities

• Strategic Calendar Management: Maintain complex executive calendars; independently establish appointment priorities, manage reschedules, and resolve scheduling conflicts.
• Board & Committee Support: Plan, coordinate, and attend board-level meetings. Prepare agendas, transcribe minutes, and ensure all follow-up actions align with Hospital Bylaws and JCAHO standards.
• Liaison & Communication: Act as the first point of contact for the executive office. Tactfully determine the urgency of business, answer inquiries, and resolve conflicts independently where possible.
• Travel & Logistics: Organize complex travel arrangements for individuals or groups, including flights, lodging, and event catering/AV equipment.
• Correspondence & Projects: Review incoming mail, summarize content, and compose professional correspondence. Initiate and maintain complex electronic and paper filing systems.
• Leadership & Supervision: Supervise clerical support staff as needed and provide training to peers on equipment and workplace standards.
• Patient-Centered Support: Adapt administrative workflows to meet the unique psychosocial and cultural needs of the patient populations served by the department.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED