Executive Assistant II

University of Arkansas for Medical Sciences•Little Rock, AR

About The Position

The Executive Assistant will provide administrative and office support for the UAMS Division of Research and Innovation. The role will maintain calendars, schedule appointments, arrange travel, and coordinate meetings and event planning for both the Associate Vice Chancellor for Research and the Assistant Vice Chancellor for Research Compliance, reporting jointly to both. The Executive Assistant will provide general office management functions for the division. This is inclusive of ordering supplies, requesting services, completing requisitions, renewing memberships and assisting with travel arrangements. This role will have a dotted-line reporting to the Division Chief of Staff for financial planning related tasks. The Executive Assistant must have strong communication skills, be able to strategically manage time, are organized and be able to anticipate division needs. They must also have strong interpersonal skills and work diplomatically with others.

Requirements

Bachelor's degree plus three (3) years of administrative or related experience or High School diploma/GED plus seven (7) years of administrative or related experience required.
Experience in healthcare administration, business administration, or related field.
Working knowledge of Microsoft Office to include Word, Outlook, Excel, Adobe, and PowerPoint.
Experience in Workday.

Responsibilities

Maintains calendars, schedules appointments, coordinates meetings and special events, and coordinates travel arrangements for the Associate Vice Chancellor for Research and the Assistant Vice Chancellor for Research Compliance.
Performs general office management functions, including ordering supplies, requesting services, completing requisitions, renewing memberships, and assisting with travel arrangements for staff housed within the Division of Research and Innovation.
Monitors financial records and general expenditures, works with the Divisional Chief of Staff and the financial analyst to determine budgets in accordance with division spending.
Performs other duties as assigned.