Executive Assistant II

Progress • Burlington, MA

5d • $93,500 - $110,000 • Hybrid

About The Position

We are Progress (Nasdaq: PRGS) - the trusted provider of software that enables our customers to develop, deploy and manage responsible, AI-powered applications and experiences with agility and ease. We’re proud to have a diverse, global team where we value the individual and enrich our culture by considering varied perspectives because we believe people power progress. Join us as an Executive Assistant II, and help us do what we do best: propelling business forward. This will be a hybrid role working between your home office and our Burlington MA headquarters. As an Executive Assistant II, you will provide high-energy, proactive, and efficient executive administrative support to one US-based CEO organization leader. The key to success in supporting teams with different needs is the ability to be flexible depending on the service you are providing. This position requires strong organizational, administrative, and people skills, as well as the ability to solve problems in a fast-paced environment.

Requirements

• 4-6 years’ experience providing administrative support to senior-level positions, preferably in technology.
• Strong knowledge of Office 365 at an advanced level, including Word, PowerPoint, Excel, Co-Pilot and Teams.
• An initiative-taking, proactive, and highly detail-oriented approach, ensuring no detail slips through the cracks.
• Comfort interacting with all levels within the organization.
• The ability to manage highly confidential information and sensitive situations with the utmost discretion.
• An outgoing personality and a trustworthy approach, with a strong sense of ethics.
• Outstanding judgment and common sense.
• Highly professional behavior at all times.
• Superior interpersonal, listening, and organizational skills.
• The ability to communicate clearly and thoroughly with a broad range of people, gaining respect, understanding, commitment, and support.

Nice To Haves

• Knowledge of Asana would be useful but is not essential.

Responsibilities

• Manage scheduling across multiple time zones, understanding the executive’s priorities and preferences, working with discretion, and prioritizing effectively. Good calendar management includes accepting, declining, or proposing new meeting times; managing conflicts; planning with other stakeholders and EAs as needed; and communicating changes promptly.
• Arrange, book, and manage domestic and international travel, including managing visa applications via our travel agency for the EVP.
• Plan and coordinate events and meetings hosted by Loren, including setup, materials preparation, and logistics with catering, facilities, and IT.
• Submit executive expenses in line with corporate guidelines.
• Purchase items or gifts for the team, ensure manual mail distribution lists are up to date for the team, and perform other tasks as needed by the EVP.

Benefits

• Medical, dental, vision, life & disability, and financial benefits (including 401(k) retirement savings plan.
• Tuition Reimbursement program.
• Additional voluntary benefits including crucial illness/hospital indemnity, identity theft protection, auto & home insurance, legal, and pet insurance.
• Competitive salary, bonus, and best-in-class Employee Stock Purchase Program (ESPP) with a 27-month lookback
• Flexible paid vacation time, paid day off for your birthday, and company holidays.
• A variety of leave plans, including Parental Leave.
• Employee Assistance Program (EAP) and an employee well-being program focusing on physical, mental, and financial health.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed