Executive Assistant II, Mergers & Acquisitions

TD•Toronto, ON

13d•Onsite

About The Position

At TD Bank Group (TD), everything we do is driven by our passion to provide legendary customer experiences. In order to reach and exceed the commitments we make to our customers and greater communities, our executive team seeks out and relies on exceptional people for support. Alongside caring colleagues and supportive leaders, our administrative and executive assistants provide a broad range of organizational and general workplace support to executives within TD. TD Securities offers a wide range of capital markets products and services to corporate, government, and institutional clients who choose us for our innovation, execution, and experience. With more than 6,900 professionals operating out of 40 cities across the globe, we help clients meet their needs today and prepare for tomorrow. Our services include underwriting and distributing new issues, providing trusted advice and industry-leading insight, extending access to global markets, and delivering integrated transaction banking solutions. In 2023, we acquired Cowen Inc., offering our clients access to a premier U.S. equities business and highly-diverse equity research franchise, while growing our strong, diversified investment bank. If you're a dynamic administrative professional who can support executives and help maintain smooth business operations, we want you to join our team. As an Executive Assistant, you'll provide a range of administrative and general workplace support for our senior leaders.

Requirements

High school diploma with over 5 years of relevant experience
Extensive knowledge of Microsoft Office Suite and internet applications (Outlook, PowerPoint, Word, etc.)
Ability to work independently as well as part of a team with flexibility to coordinate processes and information across related teams
Ability to collaborate with other Executive Assistants/Administrative Assistants, in addition to internal and external partners
Ability to think strategically and multi-task while able to meet conflicting deadlines
Experience coordinating travel arrangements and comfortable managing frequent changes
Strong organizational skillset to manage accountabilities, while simultaneously managing leaders' administrative requirements
Excellent communication skills with the ability to listen actively, ask questions and communicate effectively
Can efficiently interpret TD policies and help executives apply these standards in a fast-changing environment
Strong judgment skills to support initiatives and apply discretion when working with confidential information
Cover letter (one letter-sized page only)
Resume (two letter-sized pages only)

Responsibilities

Own and maintain calendar management for Investment Banking Managing Directors (may include their respective teams) and troubleshoot conflicts with creative solutions
Coordinate travel for leaders, including supporting travel delay re-scheduling for national and international travel arrangements, in addition to rescheduling meetings with internal/external parties
Process expenses for teams and ensure timely completion
Assist in coordinating in-office or virtual meetings, townhalls or offsite events; may include booking meeting spaces, agenda development, technology setup, amalgamating/proofreading PowerPoint decks, event day troubleshooting and ordering catering with dietary restrictions
Possible access to leaders' emails to assist in prioritizing or performing important administrative tasks on their behalf
Apply appropriate due diligence ensuring accuracy in completing ad-hoc administrative tasks (e.g., reports, invoices, communications, tables, charts, files)
Inform immediate team regularly on project status, as well as relevant information related to day-to-day activities
Provide vacation/temporary coverage for colleagues, supporting additional leaders
Provide training to new Administrative Assistants/Executive Assistants and be a Subject Matter Expert for common tasks performed
Work with complete autonomy alongside leader; may partner with Special Assistant or other leaders to finish unique tasks
Provide support while ensuring quality service and professionalism at every interaction
Participate fully as a member of the team and contribute to a positive work environment
Communicate with confidence and provide suggestions/feedback