Executive Assistant I - Medical Group

Kettering Health • Kettering, OH

4d • Onsite

About The Position

The Executive Assistant I will provide administrative support and document preparation to the Foundation President, leadership, and staff. This role requires a broad range of secretarial skills, including office recordkeeping, scheduling meetings and travel arrangements, and coordinating Board of Directors’ meetings. The position also involves establishing and maintaining effective working relationships, assisting with meeting room setup (including video/computer, tables, and chairs preparation), and occasional work schedule modifications. Other duties may include preparing agendas, minutes, spreadsheets, gathering data, preparing finance documents, and other tasks as requested or assigned.

Requirements

• Proficient in use of computer programs (Word, PowerPoint, Excel, electronic mail, desktop publishing) and other office equipment.
• Must have excellent telephone and public relations skills.
• Proficient in grammar, syntax, and proofreading.
• Letter and memo composition and editing.
• Personal demeanor that involves a professional appearance and a personable attitude, resulting in a sense of confidence in the Foundation.
• Must be an excellent communicator including phone, email, social media, public relations; maintaining phone and social media etiquette.
• Must be able to maintain strict confidentiality.
• Efficiently and accurately prioritizes and manages mulitple tasks or projects simultaneously; from different sources including all Nursing Leaders, Educators.

Nice To Haves

• Previous administrative interaction preferred.
• 3+ years of clerical/executive assistant experience preferred.
• Medical Terminology, experience with medical service lines and healthcare.

Responsibilities

• Provide administrative support and document preparation to the Foundation President, leadership and staff.
• Exhibit a broad range of secretarial skills (including office recordkeeping, scheduling meetings and travel arrangements); and to coordinate Board of Directors’ meetings.
• Establish and maintain effective working relationships and solutions for problem solving.
• Assist in meeting room setup including video/computer, tables, chairs preparation.
• Occasional work schedule modifications.
• All other duties as requested/assigned that may include agendas, minutes, spreadsheets, data gathering, monthly statements, preparing finance documents.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree