Executive Assistant I

Rocket Companies•Lake Forest, CA

1d•$28 - $39•Onsite

About The Position

As the Executive Assistant I, you'll work exclusively with their leader to provide support on administrative tasks such as calendar scheduling, reconciling expenses, and screening emails. They also provide support by serving first drafts of team presentations to their leaders. You'll connect their leader with regular stakeholders and prioritize scheduling based on the leader’s initiatives. About the role Process and distribute a high volume of internal and external mail, emails and voicemails Schedule and coordinate appointments and meetings Prepare travel arrangements Organize and record financial transactions and data Organize schedules and prioritize meeting requests by working proactively to mitigate scheduling conflicts Compose routine correspondence such as birthdays, anniversaries, etc. Schedule and coordinate team events, celebrations, lunches, etc. Record notes within meetings and communicate to the appropriate parties, when applicable Conduct research, compile data and prepare drafts for consideration by senior leaders Act as a liaison between their leader and common stakeholders

Requirements

2 years of experience in administration
Proficiency in the Microsoft Office suite

Nice To Haves

4 years of experience in administration
Bachelor’s degree or relevant experience
Understands strategic goal of business area in relation to overall organization

Responsibilities

Process and distribute a high volume of internal and external mail, emails and voicemails
Schedule and coordinate appointments and meetings
Prepare travel arrangements
Organize and record financial transactions and data
Organize schedules and prioritize meeting requests by working proactively to mitigate scheduling conflicts
Compose routine correspondence such as birthdays, anniversaries, etc.
Schedule and coordinate team events, celebrations, lunches, etc.
Record notes within meetings and communicate to the appropriate parties, when applicable
Conduct research, compile data and prepare drafts for consideration by senior leaders
Act as a liaison between their leader and common stakeholders