Executive Assistant I, John B. & Lillian E. Neff College of Business and Innovation
About The Position
This Executive Assistant I in the John B. & Lillian E. Neff College of Business and Innovation is responsible for maintaining the Dean’s day-to-day schedule and long-term calendar; preparing and gathering from colleagues across the college and the university, a high volume of meeting and briefing materials; independently initiating and responding to correspondence on behalf of the Dean and Associate Deans with important internal and external stakeholders; completing, distributing, or tracking progress on action items arising from workflows; managing all logistics for travel; directing routine office operations; and serving as an ambassador on behalf of the Dean’s office. This position will often be the first point of contact for multiple constituencies, including members of the President’s Cabinet, UToledo Deans, Trustees of the University, donors, volunteers, and prospects that are the focus of UToledo’s advancement mission. This position is responsible for providing analytical support, project coordination, and project supervision. The Executive Assistant I will appropriately navigate highly sensitive and confidential information in cooperation with and for the Dean and Associate Deans. This position will develop familiarity and cultivate professional relationships with senior administrators at the university. Essential to their responsibility is anticipating and troubleshooting routine and unique matters that arise.
Requirements
- Bachelor’s degree and one (1) year of progressively responsible administrative or secretarial experience for management, or three (3) years of progressively responsible administrative experience or support in lieu of education.
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams) and Adobe Acrobat.
- Ability to download and perform basic analysis of data from University of Toledo databases.
- Ability to handle confidential matters with discretion.
- Strong interpersonal written and verbal communication skills.
- Excellent organizational and problem-solving skills.
- Commitment to customer service and inclusive excellence.
- Ability to work with a diverse group of people at all levels of the organization.
Responsibilities
- Maintaining the Dean’s day-to-day schedule and long-term calendar
- Preparing and gathering meeting and briefing materials
- Initiating and responding to correspondence on behalf of the Dean and Associate Deans
- Completing, distributing, or tracking progress on action items
- Managing all logistics for travel
- Directing routine office operations
- Serving as an ambassador on behalf of the Dean’s office
- Providing analytical support, project coordination, and project supervision
- Navigating highly sensitive and confidential information
- Developing familiarity and cultivating professional relationships with senior administrators
- Anticipating and troubleshooting routine and unique matters
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
