Executive Assistant I - Cherry Creek Innovation Campus

Cherry Creek Schools•Englewood, CO

1d•Onsite

About The Position

Make administrative decisions and take action in the executive’s absence as directed. Relieve the executive director of minor administrative details. Exercise frequent independent judgment within agreed-upon limits. Schedule regular and special meetings and preparing agendas. Keep minutes of meetings. Prepare confidential correspondence and maintain classified files. Perform other high level clerical functions, including receiving visitors, scheduling appointments, and making travel arrangements. May lead other clerical employees concerning proper procedures, methods, and standards. Assignments include: Curriculum and Instruction; Elementary School Education; Equity, Culture, and Community Engagement; Fiscal Services; High School Education; Legal Services; Middle/Elementary School Education; and Operations.

Requirements

Criminal background check and fingerprinting required
High School Equivalency (HSE) diploma
Four (4) years of administrative assistant/clerical, human resources, budget, payroll, accounting, or School Support Para-Educator experience
Intermediate knowledge of common office application software
Intermediate knowledge of Microsoft Office
Advanced knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.
Intermediate accounting/bookkeeping skills
Advanced organizational skills
Advanced interpersonal relations skills
Ability to operate common office equipment
Ability to create, maintain, and enhance documents, presentations, and databases using various software
Intermediate verbal and written communication skills
Ability to be adaptive to changing needs
Ability to work independently and collaboratively with others
Ability to maintain confidentiality in all aspects of the job

Nice To Haves

Experience working in the public sector
Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement
Associate degree or equivalent amount of higher education
Experience working in an educational environment

Responsibilities

Respond to telephone calls, e-mails, and faxes. Route calls, take messages, and assist personnel and the community in regard to concerns, questions, and incidents. Guide people to proper personnel, offices, and buildings. Process and prioritize incoming mail.
Draft and/or prepare letters, memorandums, reports, labels, forms, special projects, presentations, and related materials that may be highly confidential. Produce documents of a specialized nature. Proof material for errors. May record and distribute minutes of meetings.
Schedule appointments and maintain the calendars for the executive director and other department personnel. Use district applications to organize, plan, schedule, and coordinate meetings and facilities for the department and for related district events. Assist with the preparation of materials needed for meetings.
Research and collect data to compile statistics and prepare regularly scheduled or special reports (e.g., Board resolutions, staffing pool, updates, special programs, assessment reports, etc.).
Maintain and evaluate department budgets to provide updated reports. Maintain department supply inventory, place supply orders, and process purchase orders and other financial documents. May also coordinate various budgets for special district programs.
Perform other duties as assigned or requested.