Executive Assistant I

Kimberly-Clark • Chicago, IL

6d • $63,460 - $74,980 • Hybrid

About The Position

Kimberly-Clark is seeking a collaborative, highly organized Executive Assistant to support the Diapers Marketing Vice President within our North American Baby and Child Care (BCC) business. In this role, you will serve as a trusted partner to senior leaders, managing critical access to the executives, maintaining and adapting complex calendars, and ensuring timely visibility to matters requiring immediate attention. You will provide a broad range of skilled, highly confidential administrative support to ensure the smooth and efficient operation of the office, while building strong working relationships with leaders, executive assistants, and employees at all levels of the organization. The ideal candidate brings exceptional time management, sound executive judgment, tact, and discretion, along with the ability to navigate confidential matters with professionalism and care. This position requires a regular on-site presence of two days per week at our Fulton Market office, with flexibility to be on-site additional days based on executive needs or team activities.

Requirements

• High School Diploma
• 3+ years of administrative work experience supporting an executive
• Ability to multi-task in a fast-paced environment
• Advanced computer skills using Outlook, Windows, Word, Excel, Power Point and SharePoint
• Strong written and oral communication skills
• Demonstrated ability to act independently, organize workload, set priorities, work well under deadline pressure, adapt to change, and handle confidential material
• Ability and willingness to work overtime on an occasional basis to meet workload demands
• Experience arranging complex travel, meetings, catering, and general office organization

Nice To Haves

• Associates or Bachelor's Degree
• High ability to exercise independent problem solving and decision making with a high degree of initiative and self-coordination

Responsibilities

• Manage complex executive calendars, proactively resolving conflicts, prioritizing meetings, and adapting to changing business needs
• Coordinate and prepare for meetings, including scheduling, logistics, materials, and follow‑up as needed
• Plan and support events and offsites, including venue selection, vendor coordination, catering, on‑site support, and preparation of materials
• Arrange domestic and international travel, including flights, hotels, ground transportation, and required documentation
• Prepare, submit, and track expense reports and purchase orders in accordance with company policies
• Serve as a primary point of contact for the leadership team, professionally handling executive communications and responding to inquiries with discretion
• Build and maintain strong working relationships with employees and leaders at all levels of the organization
• Prepare and review reports, presentations, spreadsheets, and other business documents
• Coordinate logistics for leadership meetings, interviews, and candidate scheduling
• Support employee onboarding activities and manage contingent workers in Workday
• Develop and maintain effective relationships with vendors and external service providers
• Contribute to special projects and additional initiatives as needed to support business objectives and professional development
• Utilize Microsoft Office and collaboration tools (including Outlook, Word, Excel, PowerPoint, SharePoint, and related systems) to support daily operations

Benefits

• medical, dental, and vision coverage options with no waiting periods or pre-existing condition restrictions
• Access to an on-site fitness center, occupational health nurse, and allowances for high-quality safety equipment
• Flexible Savings and spending accounts to maximize health care options and stretch dollars when caring for yourself or dependents
• Diverse income protection insurance options to protect yourself and your family in case of illness, injury, or other unexpected events
• Additional programs and support to continue your education, adopt a child, relocate, or even find temporary childcare
• overtime pay
• 401(k) and Profit Sharing plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED