Executive Assistant I

University of Arkansas System•Little Rock, AR

11d

About The Position

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans. UAMS offers amazing benefits and perks (available for benefits eligible positions only): Health: Medical, Dental and Vision plans available for qualifying staff and family Holiday, Vacation and Sick Leave Education discount for staff and dependents (undergraduate only) Retirement: Up to 10% matched contribution from UAMS Basic Life Insurance up to $50,000 Career Training and Educational Opportunities Merchant Discounts Concierge prescription delivery on the main campus when using UAMS pharmacy

Requirements

Bachelor's degree in business administration, finance, or related field, plus two (2) years of administrative support experience OR High School Diploma/GED, plus six (6) years of administrative support experience.
Must also be proficient in Microsoft Office, Word, Excel, and PowerPoint.
Proof of legal authority to work in the United States on the first day of employment.

Nice To Haves

Cutting edge skills utilizing organizational software such as Box, Adobe Suite, RedCap database development and management skills, Workday experience, and professional caliber social media communications and experience with SharePoint.

Responsibilities

Manage the Chair’s calendar, travel arrangements, meetings, correspondence, and departmental activities.
Coordinate communication with faculty, staff, and other departments across campus.
Prepare presentations, reports, correspondence, meeting materials, and minutes.
Maintain departmental spreadsheets, databases, files, and records.
Process and reconcile faculty and staff travel expenses and the department’s BTA card account.
Procure departmental supplies and services and process purchase requisitions in Workday.
Identify and apply the appropriate cost centers for departmental expenses.
Serve as the departmental timekeeper and assist with screening applicant resumes.
Provide administrative support to the Department Administrator, faculty, and resident physicians.
Track faculty and resident expenditures from designated fund accounts.
Manage general office operations, including phone calls, visitors, mail, faxes, office supplies, and housekeeping requests.
Protect sensitive and confidential information.
Perform other duties as assigned.