Executive Assistant I

Omega Health•Martinsburg, WV

8d•Hybrid

About The Position

Omega Health Services, a premier provider of supported employment services, is seeking a high-caliber, strategic Executive Assistant to serve as the chief operational force multiplier for one of our C-Level Partners. This role requires an exceptionally proactive, discreet, and highly organized professional whose expertise in managing complex priorities will directly support strategic decision-making in our mission-driven health care agency.

Requirements

A minimum of five (5) years of progressive experience supporting C-Level Executives (CEO, COO, Managing Partner, etc.), preferably within the healthcare or highly regulated sectors.
Advanced proficiency in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint) and experience with document management/Board portal software (e.g., SharePoint, BoardVantage).
Must demonstrate flexibility to handle occasional after-hours communications and the ability to travel domestically approximately 5% of the time.
Ability to anticipate the executive's needs and challenges one step ahead, making informed judgment calls independently.
Excellent interpersonal skills with the confidence to build rapport and manage interactions with high-level leaders, board members, and external partners.
Adaptable and adept at finding creative, swift solutions to logistical and operational challenges under pressure.
Detail-oriented in document preparation, tracking, and filing, with a proven ability to meet demanding deadlines reliably.

Nice To Haves

Bachelor's degree is strongly preferred.

Responsibilities

Own and optimize a complex, dynamic calendar, resolving multi-stakeholder conflicts and ruthlessly protecting the Partner’s focus time for high-leverage organizational goals.
Serve as the primary filter for all communications. Triage, draft, and manage all professional correspondence, often ghostwriting in the Partner's voice, to maintain high responsiveness.
Prepare comprehensive Board and Executive materials, including developing clear agendas, taking accurate minutes in strategic meetings, and rigorously tracking all resulting action items for completion.
Coordinate intricate domestic and international travel arrangements, including detailed itineraries, reservations, and ensuring all required briefing materials are available.
Manage and submit expense reports, process invoices, and track the executive office budget, ensuring financial compliance.
Handle all highly sensitive documents, financial data, and confidential internal communications with absolute discretion and professional maturity.
Perform organizational research, prepare presentation decks, and manage special projects as assigned by the Partner, tracking deliverables and deadlines across departments.