Executive Assistant I

Tarleton State University•Stephenville, TX

3d•$44,000 - $55,551•Onsite

About The Position

Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Executive Assistant in the Office of the President . As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco , along with a robust online community that extends our reach even further. At the heart of it all is Stephenville , where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere. No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond. The Opportunity: The Executive Assistant I provides comprehensive, high-level administrative and operational support within the Office of the President. This role is responsible for performing a wide range of duties in support of the Office of the President and Division of University Strategy. This role requires exceptional time-management skills, attention to detail, professionalism, and skill in assessing priorities, focusing on high-impact tasks, and adapting quickly to changing needs to ensure timely, effective outcomes. Serves as Campus Security Authority (CSA). Position is in-office located in Stephenville, Texas with work hours of Monday to Friday from 8AM to 5PM or as work requirements indicate which may include occasional afterhours, evenings, and weekends.

Requirements

Bachelor’s degree in applicable field or equivalent combination of education and experience.
Three years of related experience.
Knowledge of word processing, spreadsheet, and presentation applications.
Ability to multitask and work cooperatively with others.
Interpersonal and communication skills.
Planning and organizational skills.

Responsibilities

Ensure all matters are executed with the highest confidentiality and professionalism, exercising sound judgment in managing sensitive information.
Serve as backup to the Executive Assistant to the President when needed and provide collaborative support across the executive leadership team.
Supervise student workers, including scheduling, task coordination, and daily oversight.
Manage student worker hiring and onboarding processes.
Process payments, contracts, invoices, monthly bills, and expense reports in compliance with institutional policies.
Reconcile accounts, monitor expenditures, and maintain accurate fiscal records to support effective financial oversight and reporting.
Manage purchasing activities for the executive office, including procuring supplies and services and tracking inventory.
Process account maintenance documentation and related financial records as needed.
Manage and prioritize executive communications, including oversight of shared email inboxes, incoming correspondence, and document tracking to ensure timely routing and response.
Prepare, review, and format official communications and materials requiring the President’s review and signature, ensuring accuracy and adherence to established standards.
Track institutional memberships, memoranda of understanding, press releases pending approval, and other executive action items.
Maintain calendars and planning tools to support coordination across leadership.