Executive Assistant I for AVP-AA (1 year temporary)
About The Position
Join our Team at Portland Community College Please Note: PCC currently limits employment to individuals residing in Oregon and Washington. Employment offers are contingent upon the ability to establish residence in Oregon or Washington. Portland Community College will also ensure that applicants requiring reasonable accommodation for the hiring process are provided for. If reasonable accommodation is needed, please contact the PCC Talent Acquisition Team at [email protected]. Portland Community College is the largest post-secondary institution in Oregon and 19th largest in the nation, serving approximately 80,000 full- and part-time students. With four comprehensive campuses, five workforce training and education centers, and 200 community locations in the Portland metropolitan area, our unique role is to make high-quality education accessible to everyone, creating opportunities for our students and contributing to the economic development of our community. What You'll Do and Who We Are Looking For We are excited to announce that we are hiring a temporary Executive Assistant for Academic and Career Pathways (ACP). The ACP Executive Assistant will play a vital role in supporting ACP executives, leaders, and employees. This position will provide complex, confidential support for ACP leadership, and manage executive communications, workflows, and strategic calendar planning. The ACP Executive Assistant will provide proactive event and meeting coordination, plus support operational and financial processes including budget preparation and document approvals. This position will be a key strategic partner for ACP project accountability, operations problem-solving, continuous process improvement, and cross-departmental collaboration. This position reports directly to the Associate Vice President of ACP, and will also support the Assistant AVP of ACP and the Associate Dean of ACP. This position will have a desk located at the Sylvania Campus, have some remote work opportunities, and will need to be able to travel among the PCC campuses and centers as needed. When submitting a resume and cover letter outlining your interest in this position and relevant background, please also address how you meet the posted Success Criteria for the position ( Apply by August 23, 2026) .
Requirements
- Associate’s Degree in business administration or related field. Relevant experience may substitute for the degree requirement on a year-for-year basis.
- One (1) year of progressively responsible administrative support experience.
- Successfully execute multiple parallel projects in a complex organization by strategically using office and project management technologies, managing calendars, prioritizing tasks, anticipating logistical needs, and tracking accountability across the division.
- Maintain strict confidentiality and professional boundaries, while also being a collaborative team player and welcoming ambassador.
- Craft clear, concise, and professional communications on behalf of executive leadership and the division.
- Apply sound ethical judgment when solving problems and reviewing approvals.
- Evaluate and improve administrative workflows, followed by clear change documentation, training, and communications.
Responsibilities
- Provide complex, confidential support for ACP leadership.
- Manage executive communications, workflows, and strategic calendar planning.
- Provide proactive event and meeting coordination.
- Support operational and financial processes including budget preparation and document approvals.
- Act as a key strategic partner for ACP project accountability, operations problem-solving, continuous process improvement, and cross-departmental collaboration.
Benefits
- Health, Dental, and Vision options
- Group Life
- Long-term Disability
- Long-term Care
- Auto and Home Insurance programs
- Oregon PERS contribution
- Tax deferred annuity program
- Deferred compensation program
- Tuition waiver for employee, spouse/domestic partner, and dependent children under 24 years of age
- Partial tuition reimbursement for full-time employees at other accredited institutions
- Free access to the sport centers / campus gymnasiums, performing arts, and cultural events
- 14.67 hours of vacation leave per month
- 1 day of sick leave per month
- 12 paid holidays
- PCC Winter Break (when College is Closed)
- 24 hours of personal leave per year
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
