Executive Assistant, Human Resources

Donaldson • Bloomington, MN

2d • $29 - $36 • Onsite

About The Position

Donaldson is committed to solving the world’s most complex filtration challenges. Together, we make cool things. As an established technology and innovation leader, we are continuously evolving to meet the filtration needs of our changing world. Join a culture of collaboration and innovation that matters and a chance to learn, effect change, and make meaningful contributions at work and in communities. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Chief Human Resources Officer (CHRO) and HR Leadership Team, who thrives in a fast-paced executive environment and can seamlessly manage competing priorities with discretion and precision. This role will serve as a critical partner in managing executive operations, enabling leadership effectiveness, and ensuring seamless coordination across a global HR function. The ideal candidate is a trusted partner with strong judgment, exceptional organization skills, and the ability to support senior HR leaders across a global organization. Qualified candidates must be able to work an on-site schedule at our Bloomington, MN office.

Requirements

• 4+ years of progressive experience, supporting C-suite or senior leadership
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, OneNote, Visio, Outlook)
• Experience using SharePoint to create, update and maintain departmental content
• Proven ability to handle sensitive information with a high degree of integrity and confidentiality
• Strong experience managing executive calendars, meeting coordination, and travel logistics
• Strong organizational, prioritization, and problem-solving skills in a fast-paced, global environment
• Excellent written and verbal communication skills, including executive-level correspondence

Nice To Haves

• Experience supporting a CHRO or HR leadership team in a global or matrixed organization
• Experience using Concur for travel arrangements and expense management
• Strong emotional intelligence, adaptability, and results orientation
• Familiarity with HR systems, Workday
• Familiarity with Power Apps

Responsibilities

• Manage executive and HR leadership team calendars, including routine communications and scheduling
• Coordinate complex travel logistics, including international itineraries and required documentation
• Plan and execute in-person and virtual meetings/events (logistics, agendas, minutes, vendor coordination)
• Draft correspondence, prepare reports, and support special projects (e.g., newsletters, tours, training)
• Compile and analyze data for decision-making, presentations, and reporting
• Process and manage expense reports for the leadership team
• Support onboarding activities; manage office supplies; maintain org charts and distribution lists
• Maintain and update SharePoint content to ensure COEs keep information current
• Execute file management and I‑9 retention processes
• Provide backup support for interview scheduling

Benefits

• health benefits
• retirement plan (401k)
• paid time away
• paid leaves (including paid parental leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed