Executive Assistant

Forest Home•Forest Falls, CA

4d•Onsite

About The Position

The Executive Assistant / Human Resources Coordinator plays a vital dual role in supporting the organizational excellence, spiritual environment, and mission of Forest Home Christian Camps. Splitting responsibilities equally (50% Executive Assistant / Office Management and 50% HR Coordinator), this position serves as the high-level administrative liaison for the President/CEO, Board of Directors, and Senior Executive Team, while concurrently operating as the operational backbone of the Human Resources department alongside the HR Director. The ideal candidate is an exceptionally organized, proactive, and hospitable professional who thrives in a collaborative environment, handles sensitive and confidential data with flawless discretion, demonstrates an action-oriented mindset, and actively embodies Forest Home’s Christian mission, values, and Biblical standards of conduct.

Requirements

Bachelor’s degree preferred, or an equivalent combination of education and progressive administrative experience.
Must possess a signed Statement of Faith, a servant heart, and a Christ-like attitude, with an active commitment to Forest Home’s ministry mission.
Demonstrates strong attention to detail, precision, and high accuracy in all work product.
Proven ability to prioritize tasks effectively and meet multiple simultaneous deadlines in a fast-paced environment.
Demonstrates excellent verbal and written communication skills across all levels of the organization.
Excellent customer service skills with a strong ability to handle sensitive, confidential, and complex situations with donors, board members, customers, staff, and organizational stakeholders.
Demonstrates an orientation for action, being proactive about assignments, special projects, and daily operational needs.
Demonstrates positivity, enthusiasm, and an ability to collaborate effectively with diverse teams and leadership.
Strong computer proficiency, specifically with Microsoft Office 365 (Word, Excel, Outlook, PowerPoint), HRIS tools, and ATS software.
Demonstrated ability to maintain strict confidentiality when handling sensitive organizational, financial, legal, and personnel information.
Typing speed of at least 65 words per minute (WPM).
Highly organized, structured, and accurate in execution.
Consistent, regular, and timely attendance.

Responsibilities

Provides high-level administrative support to the President/CEO and Senior Executive Team.
Directs, prioritizes, and manages special administrative projects and assignments as needed across organizational initiatives.
Organizes and coordinates all lodging, food/catering, audio/visual setup, meeting materials, and additional logistics for Board of Directors meetings (3x per year).
Assists with the planning and seamless coordination of organizational staff functions, including monthly staff lunches, all-staff activities, annual staff Christmas party, and additional events as required.
Maintains office inventory, stocks kitchen and breakroom supplies (food, beverages, paper products), and coordinates regular maintenance and leasing contracts for office equipment (copiers, printers).
Actively supports and participates in staff spiritual life activities, devotions, and organizational fellowship.
Performs other administrative and operational duties as assigned to support organizational leadership.
Manages year-round job postings across internal, external, and ministry job boards for part-time, full-time, and seasonal positions.
Monitors the Applicant Tracking System (ATS), reviews candidate submissions, routes applications to hiring managers, and schedules interviews.
Initiates and tracks pre-employment background checks, reference checks, and job offer letters.
Coordinates new hire onboarding procedures, ensuring timely submission of Form I-9s, tax documents, and organizational policy acknowledgments.
Assists the HR Director in executing large-scale seasonal residential onboarding workflows for summer and winter camp staff.
Acts as a welcoming, responsive customer service point-of-contact for employee inquiries regarding basic policies, forms, and procedures.
Conducts regular timecard audits across departments, tracking missed punches, meal break compliance, and supervisor approvals.
Executes bi-weekly payroll processing routines in coordination with accounting, ensuring accurate calculation of hours, PTO, and deductions.
Assists employees with open enrollment, benefits inquiries, qualifying life events, and carrier form submissions under HR Director guidance.
Maintains accuracy of data within the Human Resources Information System (HRIS), entering salary changes, status updates, and terminations.
Maintains complete, compliant active and inactive paper and electronic personnel files in accordance with federal and California labor laws.
Generates standard monthly and ad-hoc HR metrics reports (turnover, headcount, seasonal staffing logs, leave tracking).