Executive Assistant & General Affairs

LG Electronics • Troy, MI

7h • Onsite

About The Position

LG Magna e-Powertrain USA, Inc. is a newly established US subsidiary headquartered in South Korea, formed through a joint venture by LG Electronics Vehicle Solution and Magna International. This role is crucial for ensuring seamless operations, strategic coordination, and administrative excellence within the organization. The position is responsible for managing the Subsidiary CEO’s calendar and business meetings, overseeing financial and expense governance, supporting corporate documentation, and maintaining a productive office environment. This role requires regular communication with colleagues and leaders at the Global HQ Office in Korea. The ideal candidate is a proactive professional who thrives in a dynamic, fast-paced environment and excels in both administrative and strategic tasks.

Requirements

• Bachelor’s degree in business administration or another related field.
• Minimum 3 years of experience in executive assistant/administration roles or the equivalent.
• Bilingual Korean/English (writing and speaking).
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Ability to communicate at all levels of the organization.
• Organizational, project management, and time-management skills.
• Resourceful with strong attention to detail.
• Excellent written, verbal communication, and interpersonal skills.
• Ability to manage and maintain sensitive and confidential information with tact and diplomacy, ensuring it is handled securely and in compliance with the organization's policies and procedures.
• Valid Unexpired Driver’s License.

Responsibilities

• Manage the Subsidiary CEO’s schedule, business meetings, and calendar commitments, including direct written and verbal communication with overseas Headquarters and others in Korean.
• Manage all aspects of business travel, including itinerary planning, airfare coordination, hotel accommodations, and transportation logistics for domestic and international trips, including direct written and verbal communication with overseas Headquarters and others in Korean.
• Administer the CEO’s budget, provide timely updates to business planning, and contribute to annual budget preparation and rolling forecast adjustments.
• Process expense vouchers, track credit card expenditures, and maintain organized records of receipts for compliance and auditing.
• Oversee CEO company-provided assets, including vehicles and work phones, collaborating with IT and GA teams for optimal functionality, maintenance, and procurement.
• Ensure proper documentation, filing, and system maintenance for all legal contracts, Board of Director resolutions, and related corporate records, facilitating timely updates and compliance with organizational policies and regulatory requirements.
• Maintain accurate digital and physical records in designated systems, ensuring accessibility and version control, and collaborate with legal and administrative teams to enforce document retention and archival protocols.
• Support the review, approval, and distribution of critical documents in alignment with corporate governance standards, acting as a liaison between stakeholders to ensure seamless documentation workflows, including direct written and verbal communication with overseas Headquarters and others in Korean.
• Act as the Lead for the Employee Culture Committee, facilitating meetings, documenting minutes, ensuring legal compliance, and escalating key items to Human Resources and per the authorization matrix.
• Mentor Culture Committee project leads and committee members on adherence to the committee budget and ensure expense approval processes are followed.
• Prepare internal monthly communications for all employees, ensuring messages align with the company’s cultural identity and values by collaborating with other departments and managers to gather content.
• Support departments as a key user with purchases for the company, including fixed assets, vendor set-ups, registrations, maintaining master records, operating surveys, with vendor and inventory lists.
• Support departments with routine purchases and serve as a key resource for purchasing policies and approval authorizations.
• Handle shipping and receiving tasks for general company and department items, including packaging, paperwork, and monitoring deliveries for receipt.
• Plan and prepare onsite and offsite meetings for the leadership team, including scheduling attendance, making reservations and setup at offsite locations, conference room preparations, and catering of food/beverages following entertainment and gift regulations.
• Perform urgent purchases and errands as directed by the CEO, VIPs, or managers, which involve driving to specified locations for event planning, gift purchasing, and other tasks.
• Maintain company vehicles by scheduling maintenance, reviewing logs, planning car washes, and ensuring proper insurance and registration.
• Perform budget-related tasks for the General Affairs Budget, including monthly, quarterly and rolling forecast reviews along with annual budget preparation and reporting.
• Process invoices and reconcile expenses for the company’s FedEx account.
• Oversee ordering and payment for company materials like calendars, nameplates, and business cards.
• Support the General Affairs shared service team in the upkeep of office space environment and shared spaces such as supply cabinets, conference rooms, open desk areas, printers, and furniture external conference rooms, lunchrooms, restrooms, etc.
• Collaborate with shared services teams regarding building management, security, IT, and EHS Environmental Safety and Health to ensure requirements are met.
• Distribute office management guides and communications to employees as provided by the shared services General Affairs team.
• Perform other assigned tasks as needed.

Benefits

• No-cost employee premiums for you and your eligible dependents for competitive medical, dental, vision and prescription benefits.
• Auto enrollment with immediate vesting of competitive company matching contributions in a 401(k) Retirement Savings Plan with several investment options.
• Generous Paid Time Off program that includes company holidays and a combined bank of paid sick and vacation time.
• Performance based Short-Term Incentives (varies by role).
• Access to confidential mental health resources to help you and your loved ones improve your quality of life.
• Personal fitness goal incentives.
• Family orientated benefits such as paid parental leave and support for families raising children with learning, social, behavioral challenges, or developmental disabilities.
• Group Rate Life and Disability Insurance.
• Eligible for the relevant benefit programs offered through our partner agencies (for Temporary/Contractors).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level