Executive Assistant for Administration and Finance

Maryland Connect

1d•Onsite

About The Position

The Administration and Finance Executive Assistant will provide high-level administrative support to the Vice President of Administration and Finance and Associate Vice President of Financial Affairs. This role is critical to ensuring the smooth operation of executive functions and requires exceptional attention to detail, discretion, and the ability to manage competing priorities in a fast-paced environment. The incumbent will manage complex executive calendars, including scheduling meetings and coordinating across multiple stakeholders. They will arrange travel and complete expense reports, work orders, requisitions, invoices, vouchers, timesheets, etc. ensuring accuracy and timeliness. Prepare and edit correspondence, presentations and other documents. Serve as a backup for financial processes and as a primary point of contact for the A&F Division and will manage special projects as assigned. A successful candidate will handle all information confidentially, with professionalism and discretion and will anticipate executive needs and proactively resolve issues. Our roles are fast-paced and focus on analyzing challenging problems and coming up with solutions to a variety of operational critical issues, all while running various projects and initiatives. The incumbent must be very detailed, self-motivated, results oriented, and an excellent communicator.

Requirements

Associate’s degree and 5 years of relevant experience required.
Strong interpersonal skills to understand the broad range of needs and various support requirements for delivering exemplary customer service.
Flexibility and adaptability; ability to work in ambiguous situations.
Ability to communicate clearly and effectively in both verbal and written formats to a variety of audiences.
Ability to create and maintain positive, productive working relationships that represent the A&F Division.
Ability to manage multiple tasks, assignments, and projects.
Self-motivated and highly engaged.
Attention to detail.

Nice To Haves

Bachelor's degree
Experience with Workday
Work experience in a higher education environment strongly preferred.
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Responsibilities

Manage complex executive calendars, including scheduling meetings and coordinating across multiple stakeholders.
Arrange travel and complete expense reports, work orders, requisitions, invoices, vouchers, timesheets, etc. ensuring accuracy and timeliness.
Prepare and edit correspondence, presentations and other documents.
Serve as a backup for financial processes.
Serve as a primary point of contact for the A&F Division.
Manage special projects as assigned.
Handle all information confidentially, with professionalism and discretion.
Anticipate executive needs and proactively resolve issues.
Analyze challenging problems and come up with solutions to a variety of operational critical issues.
Run various projects and initiatives.