Administration Finance Assistant
About The Position
The Salvation Army has served people in need in communities across Canada and Bermuda for over 130 years. Building on its roots as a Christian church, it helps over 2 million people annually by providing necessities like food, clothing, and shelter, and supporting those facing unemployment, addiction, and family challenges. As a faith- and values-based organization, The Salvation Army adapts and innovates to meet emerging needs and live out its mission, vision, and values of hope, service, dignity, and stewardship. The Secretary/Administrative Assistant role focuses on supporting individuals, small teams, or departments. This includes document editing, proofing, formatting, and production; data entry and filing; scheduling meetings, diaries, and travel; and relaying messages. The role provides general administrative support for day-to-day operations.
Requirements
- Willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities.
- Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures.
- Completion of high school diploma. Alternative combinations of education and experience may be considered.
- Two years of related secretarial, administrative or book keeping experience is required.
- Working basic knowledge of Office365 is required.
- Ability and willingness to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army, in its sole discretion (i.e., The Salvation Army Abuse Registry) and provide an original copy of a Background Check screening.
- Good oral and written communication skills.
- Ability to maintain a high level of confidentiality.
- Good decision-making and organizational skills.
- Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.
- Ability to multi-task and prioritize responsibilities (i.e., good judgement).
- Good interpersonal skills.
- Excellent organizational skills and sound judgment.
- Able to work cooperatively in a team setting.
- Ability to lift/move weights of up to 20 lbs. occasionally.
- If limited travelling is required using organizational or personal vehicle, a valid driver’s license and clear driver’s abstract is required.
Nice To Haves
- Certified Office Diploma is an asset.
Responsibilities
- Respond to telephone, in person or electronic enquiries or forward to appropriate person.
- Prepare correspondence, reports, statements, forms, applications, and other documents.
- Process incoming and outgoing mail, manually or electronically.
- Photocopy and collate documents for distribution, mailing and filing.
- Send and receive messages and documents using fax machine or electronic mail.
- Attend meetings, and give reports as directed by supervisor.
- Assist with administrative procedures within MU or department.
- May sort, process, and verify receipts, expenditures, forms, and other documents.
- Will perform basic bookkeeping tasks such as preparing invoices and bank deposits.
- Scan, sort and file documents according to established guidelines.
- Assist with other related administrative tasks when required.
- Perform other work-related duties as assigned.
- Receipt all donations using software as provided.
Benefits
- health and dental benefits
- paid vacation and sick time
- RRSP's
- potential to experience flexibility at work
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
