Executive Assistant, Finance Procurement Operations

Netflix•Los Gatos, CA

1d•$140,000 - $240,000•Hybrid

About The Position

This role will support Netflix’s VP of Finance Procurement Operations (FPO) as well as other executives within their team. The mission of our FPO team is to be a highly trusted and valued financial steward and support partner for the business seamlessly enabling finance operations for new and existing business activities (e.g. source to pay), providing exceptional internal customer experiences (procurement, strategic sourcing, supplier management, supplier diversity), and enhancing shareholder value (operationalizing cost, building seamless workflows, and increasing company savings). This Executive Assistant's responsibilities include managing complex calendars, managing travel plans & associated expenses, editing key emails and memos, and coordinating with administrative support across their business organization. A successful candidate is a strong communicator, highly detail-oriented, with the ability to make judgment calls and move quickly. Prior experience as an executive assistant in a fluid, fast-paced environment is a must. This position will be based in Los Gatos or Los Angeles in-office on a hybrid schedule.

Requirements

8-10+ years of experience managing multiple executive calendars
Proficiency in Google Workspace preferred: Gmail, GCalendar, Google Docs, Slides, Google Groups, MS Word/Excel
Strong communication skills, writing, and editing skills
High attention to detail
Responsive and able to work flexibly across multiple time zones
Able to stay calm under pressure and work on short deadlines
Strong organization skills, with the ability to prioritize and balance multiple projects, and switch easily between tasks
Independent worker, with strong judgment and ability to make decisions quickly
Discreet with the ability to maintain confidential information

Nice To Haves

Being tech-savvy is a huge plus

Responsibilities

Proactive management of calendar, travel, and expenses for multiple FPO executives
Scheduling complex and high-visibility meetings and calls, internally & externally across global time zones
Coordinate travel arrangements (domestic and international) and process expense reports in a timely manner
The ability to assist with team projects and events as needed
Partner closely with the organization’s HR partners and cross-functional teams to identify issues and solutions affecting the morale and cultural health of the organization
Coordinating large team offsite events & activities
Assist in drafting presentations, documents, and other department deliverables
Proficient use of Google Suite tools, including Slides, in helping to prep shell presentations for events such as all-hands, town-hall meetings, etc.
Proficient use of Google Meet (and other software such as Slido and Zoom, if applicable) to facilitate meetings/town-halls, presentations, screen-sharing, and meeting recording.
Prepare newsletters or other org-wide communications and announcements, as requested.
Assist with new hire onboarding plans, as requested.