Executive Assistant/ Executive Operations + Project Manager

Vitalus Health LLC • Houston, TX

5h

About The Position

In this role, you will provide high-level, strategic support to the Executive Team of Vitalus Group through a critically important position that extends beyond traditional administrative responsibilities.This role functions as a key operational partner to executive leadership, enabling the team to operate efficiently, stay aligned on priorities, and execute on strategic initiatives. A critical component of this position is the ability to anticipate needs, interpret discussions, and independently drive follow-up actions across multiple projects, including acquisitions and cross-functional initiatives.The ideal candidate is highly resourceful, proactive, and detail-oriented, with strong emotional intelligence, analytical thinking, and the ability to operate with minimal direction in a fast-paced, high-growth environment.

About the Role
This role requires a unique combination of focus, flexibility, and strategic execution. You will serve as a trusted partner to the Executive Team, bringing structure to ambiguity, ensuring alignment across stakeholders, and driving accountability across initiatives.This is not a traditional Executive Assistant role—this is a high-impact position requiring strong project management capabilities, critical thinking, and the ability to “read between the lines” to keep priorities moving forward without constant direction.

Requirements

• 7+ years of professional experience with increasing responsibility
• Significant experience supporting senior executives in fast-paced environments
• Strong project management and organizational skills
• Ability to work autonomously and make decisions with minimal oversight
• Demonstrated ability to anticipate needs and “read between the lines”
• Excellent time management and prioritization skills
• Strong analytical and problem-solving abilities
• Excellent written and verbal communication skills
• Outstanding interpersonal and leadership skills
• Ability to manage multiple projects simultaneously in a dynamic environment
• High level of discretion and ability to handle sensitive information
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Ability to analyze and interpret complex documents and information
• Ability to respond effectively to sensitive inquiries and situations

Nice To Haves

• Bachelor’s degree (B.A.) from a four-year college or university
• Experience in healthcare, medical technology, or digital health environments
• Experience in project-based roles, operations, or M&A environments
• Experience working in high-growth or multi-entity organizations
• Familiarity with project management tools (Asana, Monday, etc.)

Responsibilities

• Manage complex executive schedules to ensure time is aligned with highest-priority initiatives
• Prepare executives for meetings by organizing agendas, materials, and key context
• Draft communications, reports, and presentations on behalf of leadership
• Act as a liaison between executives, internal teams, investors, and external partners
• Ensure meeting participants are prepared and materials are delivered in advance
• Translate executive conversations into clear action items, timelines, and deliverables
• Proactively identify next steps and follow-ups without requiring direction
• Track and manage multiple concurrent projects, including strategic initiatives and acquisitions
• Drive accountability across stakeholders to ensure timely execution
• Maintain visibility across projects, priorities, and deadlines
• “Close the loop” on all initiatives and ensure nothing falls through the cracks
• Bring structure and organization to evolving or ambiguous initiatives
• Identify inefficiencies and recommend process improvements
• Provide cross-functional perspective to improve alignment and execution
• Maintain organized documentation, files, and records
• Coordinate travel, accommodations, and itineraries
• Plan and execute meetings, events, and executive engagements
• Support preparation for Town Halls, investor meetings, and company events
• Support personnel management processes to allow executives to focus on growth
• Assist with employee file compliance in accordance with FLSA, DOL, and healthcare regulations
• Provide general HR support and guidance as needed
• Support medical accreditation-related tasks
• Partner with HR and leadership on organizational initiatives

Benefits

• We offer a dynamic and fast-paced working environment within an innovative and rapidly expanding healthcare organization.
• This role provides a unique opportunity to work directly alongside executive leadership, gain exposure to high-level strategic initiatives, and play a meaningful role in the company’s continued growth.
• You will have the opportunity to further develop your skills, expand your impact, and fully explore your potential in a role that blends strategy, operations, and execution.
• We offer a competitive salary and benefits package.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 1-10 employees